Bookkeeper - Accounts Receivable

Job Summary: 

The Accounts Receivable Bookkeeper (A/R Bookkeeper) is responsible for the full range of A/R maintenance, including new customer account processing, entering incoming payments, following up on past due accounts, collection efforts on past due payments, communications with sales managers, monthly reporting on aging of A/R, and occasional processing of bankruptcy claims.  The A/R Bookkeeper ensures all transactions are accurately recorded in the accounting system to provide up-to-date and reliable financial information.

Job Duties include but are not limited to: 

• Input daily deposits in accounting system. Record and apply customer payments, including checks, credit cards and electronic transfers, to the correct accounts.  Prepare bank deposits and manage cash receipts logs.

• Research customer payment discrepancies. 
• Act as a point of contact for customer inquiries regarding billing and payments.  Work to resolve any disputes professionally while enforcing company payment terms.
• Navigate customer web-based portals for payment info and/or deductions.
• Issue credit memos when required.
• Analyze bad debt.
• Prepare customer statements as needed.
• Produce reports as necessary.
• Post account adjustments and journal entries. 
• Collect past due invoices.  Communicate with customers to request payment and arrange payment plans. 
• Report account problems to supervisor and sales manager. 
• Credit analysis of new accounts - perform credit inquiries.  Set up in accounting system.  Establish credit limits and/or terms.  Maintain A/R accounts for addresses and contact information.

Knowledge, Skills & Abilities:

• Basic accounting principles and math skills.
• Strong Data Entry and calculator skills.
• Working knowledge of Microsoft office (Excel, Word, Outlook).
• Strong attention to detail to ensure meticulous processing of payments and recording of transactions.
• Strong work ethic, professional, team-oriented.
• Ability to work independently and in a fast-paced environment.
• Excellent verbal and written communication skills for interacting with internal and external customers.
• The ability to investigate and resolve account and billing discrepancies.
• Ability to maintain confidentiality and handle financial documents transparently.

Education & Experience:

High School diploma or GED; Minimum five years’ experience utilizing basic accounting principles. 

Physical Requirements:

Reading reports, use computer, and work with various office equipment. Must be able to sit for prolonged periods of time.

Work Environment:

Work is typically performed in an office environment.