Assistant Property Manager

EastGroup is seeking a detail-oriented and service-driven Assistant Property Manager to support the daily operations of our industrial real estate portfolio in Tampa, Florida. This role provides hands-on involvement in tenant relations, property standards, and administrative execution while serving as a professional, responsive front-line representative of the company. The ideal candidate is organized, proactive, and committed to delivering a high-quality tenant experience while ensuring alignment with company policies and objectives.

Summary of Job Duties

• Work with property management team to establish positive relationships with all new, existing and prospective tenants by providing strong customer service and responding to requests and inquiries promptly. 
• Ensure invoices are coded and processed in a timely manner with appropriate back-up and according to established procedures.
• Ensure that above standard tenant bill-backs for electrical usage, HVAC, and Common Area Maintenance (CAM) are invoiced and collected in a timely manner.
• Ensure Certificates of Insurance for tenants and vendors are up to date, working with Tenant/Vendor Shield to ensure compliance.
• Maintain current and accurate tenant and vendor records.
• Responds to tenant needs, ensuring that maintenance items are addressed promptly.
• Ensure all vendors and services provided are in compliance with appropriate policies, procedures, and contractual obligations.
• Assist with conducting routine property inspections; identifies and recommends maintenance items, as necessary. 
• Assist in lease administration activities, including completing legal documents, preparing lease abstracts, and submitting information to Property Accounting in a timely manner.
• Prepare and coordinate bid proposals and service contracts; supervise vendor services, when required.
• Acts as primary contact with Property Manager and Asset Manager to ensure that objectives are being met; also acts as a secondary contact for after-hour emergency calls.
• Prepares monthly reports, explaining variances.  This includes the review and approval of monthly rent rolls and preparing “Rent Up” reports.
• Obtain aging report and follow up on all delinquencies.
• Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. 
• Assist with preparations of monthly and quarterly management reports.
• Work with property management team to manage operating and capital expenses for portfolio to ensure budget guidelines are established and within company objectives.
• Assist in performing annual Environmental Assessment site inspections.
• Attend tenant move ins and move outs, including the coordination of changing locks and providing access to prospective tenants and vendors.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Assist in the management of day-to-day office activities, including ordering kitchen and office supplies.
• Performs other duties, as assigned.

Education & Experience

• High school diploma or general education degree (GED).
• Minimum of two (2) years of related experience, preferably in a commercial or industrial real estate position.

Knowledge, Skills & Abilities

• Strong understanding of financial terms and principles, with ability to conduct basic financial analysis.
• Excellent communication (both written and verbal) skills are required.
• Demonstrates sound judgment, ability to analyze and solve problems involving multiple factors in various situations. 
• Strong inter-personal and customer service skills with the ability to maintain effective tenant relationships.
• Strong organizational skills with attention to detail.
• Proficient with all Microsoft applications and experience with property management software, preferably Yardi.  

EastGroup Properties is an Equal Opportunity Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.