After School Program Site Supervisor
*Transportation provided if at least 25 years of age with a clean driving record*
POSITION SUMMARY: The After School Site Supervisor position supports the work of the YMCA of Collier County, Inc., a leading not-for-profit organization committed to strengthening the communities in Collier County through its core focus areas of Youth Development, Healthy Living, and Social Responsibility. The Site Supervisor position is responsible for the overall development, implementation, and supervision of the After School Program, with the support and guidance of the School Age Manager. He/she serves as the leader of a team of people with the goal of providing excellent after-school care, and full day care on non-school days for school aged children aged K-5th grade. It is his/her responsibility to make sure that YMCA standards and procedures as well as those of the Department of Children and Families are followed. He/she will supervise Program Counselors and will make regular reports to the School Age Manager.
OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
ESSENTIAL FUNCTIONS:
· Develop and implement all aspects of the After School Program.
· Supervise and schedule support staff and maintain proper adult/child ratios.
· Manage all assigned staff, addressing issues in a professional manner when needed, and documenting such issues appropriately.
· Ensure all groups are covered according to mandated ratios when staff are absent.
· Maintain up to date, accurate, and complete written records on all enrolled children.
· Maintain on-site staff personnel records as required by DCF and OEL.
· Complete weekly attendance records in format required as per the RFQ contract.
· Assist in maintaining allocated budget for school year.
· Follow up with support staff on mandated trainings and in-service hours needed.
· Attend bi-weekly meetings with School Age Manager, and monthly/bi-monthly meetings with ASPIRE staff.
· Complete program evaluations once per semester and report to School Age Manager on analysis of evaluation.
· Maintain all standards, policies, and procedures for After School Programs as required by the Department of Children and Families, the RFQ, and the YMCA.
· Develop a positive relationship with parents by creating ample opportunities for communication and being open to their requests whenever possible.
· Develop a positive relationship with school officials and employees and work with them to coordinate schedule changes, arrivals, departures, and progress.
· Review and complete payroll weekly.
· Inventory and order needed supplies and create monthly newsletters.
· Inventory Program equipment and supplies and notify School Age Manager when more are needed, while maintaining allotted budget.
· Review all incident, accident, illness, and discipline reports and make verbal reports to the parents at pickup.
· Observe behaviors and development levels of the children and keep written records when problems or concerns arise; inform the School Age Manager when a parent conference is warranted and initiate and participate in the conference.
· Collect and record weekly payment of fees from parents and ensure that all payments are processed into Daxko system in a timely manner and with accuracy.
· Notify all necessary school staff of any roster changes via e-mail every week, and as they occur.
· Create a group email and send a minimum of one email per week to the families with highlights, reminders, events/activities. Copy the School Age Manager, Youth Development Director, and CEO on these emails.
· Communicate with parents on an individual level if needed to share information, pictures, etc.
· Keep the School Age Manager informed of all program issues as they arise especially when related to the children’s behavior and development.
· Be familiar with YMCA mission, policies, and procedures.
· Participate in YMCA programs, promotions, fundraisers, and events.
· Be an enthusiastic, dedicated, reliable and committed leader of our team.
Every incidental duty connected with the After School Site Supervisor job cannot be specified in the position description and the colleague, at the discretion of the CEO, may be required to perform duties that are not included in this job description.
YMCA COMPETENCIES:
Supports the Mission, Vision, and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values of Caring, Honesty, Respect and Responsibility as well as displays flexibility and the ability to accept change. Is willing to try new methods and make suggestions. Shows a strong commitment to the YMCA, conveys enthusiasm for the YMCA and for his/her work.
Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship building techniques; supports the role of fundraising in achieving the YMCA mission.
Provides a Quality Experience for Members, Participants, Internal Customers and Others: Possesses the ability to deliver outstanding experiences for members, participants, internal customers, and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve and involve members, participants, internal customers, and others.
Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within agreed upon timeframes; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings and other work-related activities; uses good judgement; uses YMCA resources appropriately and efficiently.
Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect, and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.
LEADERSHIP COMPETENCIES: (TEAM LEADER)
· Engaging Community
· Communication and Influence
· Developing Self and Others
· Fiscal Management
QUALIFICATIONS:
· Degree in Early Childhood Education or CDA (preferred).
· Meet all Department of Children and Family standards.
· Certification in Infant, Child and Adult CPR, and Basic First Aid.
· Valid Driver’s License and good driving record.
· 21 years of age or older.
· Completion of the state issued Director’s Credential within one year of hire for sites under the RFQ contract.
· Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
· Understands the YMCA is a public accommodation committed to inclusion and compliance with the Americans with Disabilities Act (ADA).
· Must be able to meet the Association’s background screening requirements.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Must be able to stand, remain outdoors, and maintain continual physical endurance for extended periods of time. Must be able to lift and carry 50 lbs., watch, listen, and facilitate group activities.
· Must be mentally alert and be able to process and follow directions.
· Must be able to speak, read, and write fluently in the English language.
· Onsite attendance is required of this position.
TRAINING REQUIREMENTS:
· Completion of 45-hour Child Care course required by the State of Florida – must enroll for class within 30 days of employment.
· Completion of YMCA Child Sexual Abuse Prevention and Appropriate Touch classes
· Completion of the YMCA’s Blood Borne Pathogens training
· Completion of the Social Media & Digital Communications class
· Completion of the YMCA’s Safe Lifting training
· Additional training classes as required for this position to meet YMCA quality standards.
The YMCA of Collier County has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the YMCA reserves the right to change this job description and/or assign tasks for the employee to perform, as the YMCA may deem appropriate.