Admissions Assistant

Essential Duties under the direction of the Director of Admissions.

Monday- Friday

Hours will be discussed during interview. 

1. Responsible for verbal or written inquiries for information regarding resident applications. Verifies appropriate personnel send information regarding Facility services to inquiries. 2. Processes inquiries regarding placement. 3. Provides tours of the Facility to prospective residents and families. 4. Reviews and processes applications at the time of consideration for placement. 5. Completes the following when an application for admission/re-admission is approved: a. Notifies appropriate personnel at the discharging Facility of bed availability. b. Notifies family or responsible party of bed availability. c. Schedules date and time of arrival. d. Informs appropriate disciplines at the Facility of admission. 6. Obtains signature of the resident and/or responsible party on the Admissions Basic Services Agreement and other pertinent documentation needed for admission. Submits signed forms to the appropriate departments for processing. 7. Demonstrates responsibility for all correspondence of Admissions Department. 8. Verifies that admissions and discharges are processed in LTC. 9. Assists in annual budget preparation for Admissions Department, as appropriate. Maintains the Facility objectives of the budget as it pertains to census and payor classifications. 10. Schedules appointments with residents or responsible party, guardian, next of kin, sponsoring agency or agencies or lawful representative to: a. Review and interpret Bill of Rights, including Facility Policy and Procedure implementation. b. Obtains signatures, signs as a witness to signatures c. Provides client or above-mentioned representative with copies of admissions paperwork HISTORY: (A) 8/2012 Standard Requirements 1. Supports the Mission, Values and Vision of the Facility. 2. Is knowledgeable of resident rights and supports an atmosphere which allows for the privacy, dignity and well-being of all residents in a safe, secure environment. 3. Supports, cooperates with, and implements specific procedures and programs for: OSHA and safety, including universal precautions and safe work practices, established fire/safety/disaster plans, risk management, and security, report and/or correct unsafe working conditions, equipment repair and maintenance needs. 4. Adheres to: a. Confidentiality of all data, including resident, employee and operations data. b. HIPAA regulations c. Quality Assurance requirements and compliance with regulatory requirements. d. Compliance with current law and policy to provide a work environment free from sexual harassment and illegal and discriminatory behavior. e. Code of Conduct and Compliance Programs when performing job functions 5. Supports and participates in common teamwork: a. Cooperates and works together with all co-workers; plans and completes job duties with minimal supervisory direction, including appropriate judgment. b. Uses tactful, appropriate communications in sensitive and emotional situations. c. Follows up as appropriate with supervisor, co-workers or residents regarding reported complaints, problems and concerns. d. Promotes positive public relations with residents, family members and guests. e. Completes requirements for in-service training, acceptable attendance, uniform and dress codes including personal hygiene, and other work duties as assigned. f. Participates as assigned in the orientation of new staff and demonstrates a positive, helpful, and enthusiastic attitude. 6. Immediately reports incidents of alleged resident abuse or neglect or alleged violations of residents’ rights to Supervisor or Executive Director. 7. Maintains current practice standards or changes by participating in educational opportunities provided by the Facility and outside resources.

Other Duties Perform tasks which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances. Performs other work duties as assigned. HISTORY: (A) 8/2012 Qualifications Education/Training: High School graduate with 1-2 years of relevant experience preferred.