Administrative Clerk-PT

Non-exempt

Department:  Corporate Administration

Hours per week: 30-32 hours/Part-Time

Reports directly to:  The Chief Human Resources Officer and indirectly to other Corporate employees

Job Summary:    

The Administrative Clerk shall be responsible for performing clerical and administrative duties in the office.  Assists Corporate employees with sorting mail, answering phones, filing, scheduling meetings, restocking supplies and updating rosters, filing confidential employee paperwork, ordering, data entry, auditing and billing.

Education and Qualifications:

 High School diploma or GED required.  One year of experience in an office setting required.   Additional clerical/secretarial preferred.  Additional qualifying education may be substituted for experience on a year for year basis.  Must have experience working with Microsoft Word, Excel PowerPoint, Outlook, Dropbox or other applications.  Must have a valid driver’s license or state id and social security card issued by the U.S. Social Security Administration, and be a United States citizen, permanent resident, or other person lawfully admitted into the United States.  Must pass federal background check.

Skills and Specifications:

• Problem solving, planning, and prioritizing
• Data entry
• Communication skills – written and verbal
• Information gathering and monitoring
• Flexibility, adaptability, teamwork and customer service orientated
• Microsoft Outlook, Excel, Word, PowerPoint

Job Responsibilities:

 The Administrative Clerk shall assume the following job responsibilities:

• Create and maintain files that are organized to include labeling, alphabetizing, sorting and filing
• Maintain confidentiality of information and ensure records are secure
• Edit and review documents to ensure accuracy, correcting grammar, spelling or structure errors as necessary
• Assist other corporate staff with additional tasks
• Filing
• Take meeting minutes by hand or computer, that will later be documented for compliance purposes
• Coordinate and schedule interviews
• Data entry
• Internal auditing
• Ensure all company policies, procedures and the employee handbook are followed.
• Local travel may be required
• Complete all annual training required by contract
• Complies with federal, state and local laws and regulations
• Ensures rest and meal breaks are taken in accordance with California law
• Reports any violation of company policy, employee handbook Standards of Conduct, etc.…
• Assume and perform other duties as assigned

Working Alternatives, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

*By submitting a resume and/or application, you are agreeing to be sent communications through email and/or text message by Working Alternatives, Inc.

Failure to submit a fully completed application and current resume may result in your removal from the process