Administrative Coordinator

Are you passionate about creating safe and equitable communities, free from abuse? Do you believe in empowering women and children, breaking the cycle of domestic abuse? If so, the Kelowna Women’s Shelter (KWS) invites you to be a part of our mission-driven team.

About Us: At KWS, we are dedicated to empowering women and children and fostering a community where everyone feels safe and respected. Our values, rooted in feminism and integrity, guide everything we do.

Position Overview: As the Administrative Coordinator reporting to the Operations Manager, you will play a pivotal role in supporting the daily administrative activities across all KWS locations. From aiding in policy development to ensuring seamless office operations, you will be a key contributor to our organization's success.

 Key Responsibilities:

• Collaborate with the Operations Manager to maintain administrative policies, procedures, and standards.
• Provide administrative support to the Board of Directors, Executive Director, and other management staff.
• Manage office supplies, inventory, and equipment maintenance.
• Assist with event coordination and project management.
• Support budget management and financial record-keeping.
• Uphold confidentiality and compliance with organizational policies.

Required Competencies:

• Strong organizational and communication skills.
• Professionalism and discretion in handling sensitive information.
• Proficiency in office software and technology.
• Problem-solving and decision-making abilities.
• Adaptability to changing circumstances.
• Commitment to diversity, inclusion, and cultural responsiveness.

Qualifications:

• Post-secondary certificate in office administration.
• 1-3 years of relevant experience.
• Valid BC Driver’s License and access to a reliable vehicle.
• Clear criminal record check.
• Proficiency in Microsoft Office Suite.
• Excellent interpersonal communication skills.

Working Conditions:

• Strict deadlines and multiple demands.
• Frequent interruptions and exposure to sensitive situations.
• Mental and physical effort required, including concentration and multi-sensory work.

Hours of Work:

• Standard work week: Monday to Friday, 7.5 hours/day.
• Flexibility required to support 24/7 facility operations.

Join Our Team: If you are ready to make a difference and be part of a supportive team dedicated to ending domestic abuse, we want to hear from you. Apply now to join KWS in creating a safer, more equitable future for all. Together, we can break the cycle of abuse.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

We acknowledge that the Kelowna Women’s Shelter is located on the ancestral, traditional and unceded territory of the Syilx Okanagan Nation.

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