Administrative Assistant – Work Experience

Reports To: Director of Penticton Operations and Director of ASK Works
Term: 12 (twelve) weeks starting ASAP. End date to be determined based on starting date.
Hours: 20 hours per week (flexible times between Monday-Friday 8:30-4:30pm)
Program: ASK Works and United Way BC Work Experience Opportunities Grant
Program Requirement: Eligible if receiving or qualified for*:
§  BC Employment Assistance (BCEA)
§  Disability Assistance, Persons with Disabilities (PWD) or Persons with Persistent Multiple Barriers (PPMB)
§  Hardship Assistance
§  Indigenous assistance through Treaty First Nations or First Nation Administering Authorities
§  Indigenous people receiving equivalent federal assistance, can participate in work experience projects that occur only on Indigenous reserves or Treaty Lands
* Participants are required to demonstrate their eligibility (i.e. proof of deposit, letter, statement, etc.) as we recognize that each participant's circumstances are unique.
Work Experience Stipend: $300/wk
 
ASK Works is a division of the ASK Wellness Society that provides opportunities to individuals to achieve connection, dignity and purpose through meaningful employment.
 
About ASK Wellness Society:
ASK Wellness Society is dedicated to supporting individuals facing challenges related to housing, health, and employment. Our mission is to provide hope, shelter, and support through inclusive and compassionate services. We value diversity, inclusion, and making a positive difference in the lives of others.
 
Why Join ASK?

• Supportive and Friendly Working Environment: Work with a great team of like-minded people.
• Make a Difference: Help others and contribute to meaningful change in your community.
• Diverse & Inclusive: We welcome people from all backgrounds and experiences.

Position Summary:
The Administrative Assistant will provide essential support to program staff and management, ensuring the smooth operation of daily activities. This position is designed for individuals seeking valuable work experience, particularly those with barriers to employment, and is funded through the Work Experience Grant.

Duties and Responsibilities:
·        General Administration: Provide clerical and administrative support to team members, including data entry, filing, and maintaining records.
·        Program Support: Assist with scheduling, organizing meetings, and preparing materials for program activities.
·        Communication: Respond to phone and email inquiries, and act as a liaison between clients, staff, and community partners.
·        Documentation: Maintain accurate and up-to-date records, files, and statistics in accordance with organizational standards.
·        Event Coordination: Help organize and support community events and workshops.
·        Team Collaboration: Work closely with other staff and volunteers in a collaborative, team-based environment.
·        Other Duties: Perform additional administrative tasks as required to support the mission and goals of ASK Wellness Society.
 
Qualifications and Requirements:
(Note: This is a supported work experience position. Training and mentorship will be provided.)
·        High school diploma or equivalent helpful but not required. Additional administrative or office training is an asset.
·        This position is ideal for those seeking to gain work experience.
·        Organizational, communication, and interpersonal skills an asset. Likes to work independently and as part of a team.
·        Basic computer skills, including familiarity with Microsoft Office (Word, Excel, Outlook) an asset.
·        Ability to implement effective crisis management techniques an asset.
·        Knowledge of community services an asset and the ability to work cooperatively with partner agencies.
·        Computer skills: Microsoft Word, Outlook, Excel an asset or willingness to learn.
·        Ability to work independently and within a team environment.
·        Understands and maintains clientele/peer/worker boundaries.
·        Respectful workplace and occupational health and safety training provided.
·        Must pass an acceptable criminal record check.
·        As Program Participants are allowed to have pets, it is noted that this is a pet-friendly environment.
·        Willingness to learn, positive attitude, and a commitment to the values of ASK Wellness Society.

The ASK Wellness Society is dedicated to promoting diversity/multiculturalism with inclusion as one of our Core Values.  All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, gender identity or expression, sexual orientation, national origin, disability, or age.

Please visit our careers page to see more job opportunities.