Executive Assistant FT 8a-4:30p M-F

Luther Park Community is a faith based, non-profit community providing quality services for mature Iowans by meeting their physical, spiritual, social and psychological needs in its beautifully landscaped community in Des Moines. 

Luther Park Community is seeking an Executive Assistant to provide administrative support for the Administrative offices in the Admin/Education Center.  This person will serve as the first point of contact for employees, visitors and vendors. Independent judgment is required to plan, prioritize and organize diversified workload and recommend changes in office practices or procedures.

Responsibilities:

Perform customer service functions by greeting and directing visitors

Answer phones and direct calls to appropriate individuals

Retrieve, sort and process incoming and outgoing mail

Provide administrative support including copying, meeting arrangements, scheduling, proofreading, filing etc.

Manage schedule for education center and assist with logistics of education programs

Provide administrative support to the Board of Directors including meeting notices, compile meeting materials, transcribe meeting minutes and coordinate meeting logistics

Provide administrative support for Annual Meeting

Transcribe minutes for administration supported meetings

Order kitchen and office supplies as needed

Coordinate with vendors for copiers, printers and other office equipment

Review contracts within the organization to maintain database and review quarterly for contract renewals and cancellations as needed

Maintain database of Form W9's received from vendors and determine additional Form W9's needed for annual Form 1099 preparation

Manage and maintain record retention and off-site storage

Chair Employee Recognition Committee

Coordinate and schedule Food Trucks

Requirements:
High school diploma or GED required

Minimum of 2-3 years administrative experience required

High level proficiency with computer programs including but not limited to Outlook, Word, Excel and PowerPoint
Strong attention to detail and math skills required

Excellent written and verbal communication skills

Strong organizational and time management skills

We offer a great compensation package including:

Competitive Salaries

Medical, Dental and Vision Insurance

Company paid Life Insurance

Company paid Log Term Disability

Voluntary Short-term disability, Hospital Indemnity, Critical Illness and Accident Insurance

401k Retirement Plan with 4% company match

Vacation time plus three extra days for birthday, work anniversary and floating holiday

Sick Time

Referral Bonuses

Discount Meals

Continuous Training and Education as well as Tuition Assistance

Post-offer employment background check, physical, drug screen and TB Test required

**Luther Park Community is an Equal Opportunity Employer*