Administrative Assistant

Job type:

Part-time 20-25 hours per week

Location:
In-person at 150 Calle Ayacucho, San Juan, PR 00926

Benefits:

Paid time off, professional development assistance

Job description:

Easy Checks Caribbean, Inc is a small business in San Juan, PR. We are fast-paced, agile, and our goal is to continue to be the #1 rated payroll service working with Puerto Rico's top companies.

Qualifications:

• Demonstrated ability to handle confidential and sensitive information responsibly and with discretion.
• Strong written and verbal communication skills; Bilingual and fluent in English/Spanish (oral and written) required.
• Self-disciplined and timely.
• Proficient in To-Do list apps and Calendar sites.
• Ability and Willingness to take notes.
• Strong organizational and time management skills; must be able to independently prioritize, plan and manage multiple tasks
• Ability to work independently and as part of a team
• Must enjoy customer service and have good phone skills.
• The position requires minimum travel in San Juan area

Job Description:

• Update and manage documents, spreadsheets, executive's calendar, to-do apps, phones, e-mails, postal mail, website, and social media.
• Coordinate mailing of postcards to clients and prospects.
• Confirm appointments with all parties before events.
• Complete and generate weekly, monthly and ad-hoc reports.
• Assist with purchasing and inventory management
• The Administrative Assistant is responsible for assisting management team with goals and objectives.
• Take notes of meetings and follow up with action items through relevant calendar and to-do apps.
• Other relevant administrative assistant tasks as needed.