Administrative Assistant

Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led organization. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model.

OVERVIEW: Reporting to the Director of HR, the Administrative Assistant is responsible for providing administrative support in all program areas by maintaining a well-organized and responsive environment. 

The Administrative Assistant will manage various unit projects as needed and be a part of the organization Administrative Assistant Team. 

KEY RESPONSIBILITES: 

·       Provides administrative support to ensure the efficient operation of the organization.

·       Respond to emails and other requests in a timely and professional manner.

·       Schedule and coordinate meetings, including set up and catering.

·       Answer phone inquiries in a professional and friendly manner.

·       Draft correspondence as requested, i.e. letters, reports, agendas etc.

·       Gather and summarize materials for reports and presentations as requested. Photocopy, scan documentation, file, email, fax.

·       Cover front desk according to schedule.

·       Maintain physical and electronic files and records, ensuring compliance with confidentiality.

·       Prepare and submit staff travel requests, purchase order, cheque requisitions etc.

·       Other duties as assigned.

QUALIFICATIONS:

·       Grade 12, or minimum of one [1]-year related office experience.

·       Strong interpersonal skills, including excellent written and verbal communication skills with the ability to work in a fast-paced environment.

·       Effective and proven organizational skills to be able to prioritize and ensure deadlines are met.

·       Must be accurate in entering data with high attention to detail.

·       Must be able to travel as needed.

·       Strong proficiency in Microsoft Office, Word, Outlook, Excel, PowerPoint and SharePoint.

·       Knowledge of the Child and Family Services (CFS) sector and legislation an asset but not mandatory.

Please visit our careers page to view our current opportunities and to submit your application directly:

View jobs at Shawenim Abinoojii

You are also welcome to apply to recruitment@shawenimabinoojii.org  to or drop your resume off at our main office located at 865 Main Street.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).