Administrative Assistant

Administrative Assistant I
Grand Traverse Pavilions – Traverse City, MI

Be the heartbeat of our administrative team.
Grand Traverse Pavilions is more than a workplace — we’re a community committed to providing exceptional care and service to our residents, families, and staff. We’re looking for an Administrative Assistant I who thrives in a fast-paced environment, can manage competing priorities, and brings professionalism, discretion, and warmth to every interaction.

This role is perfect for someone who is highly organized, detail-oriented, and comfortable taking initiative to keep our operations running smoothly — often with minimal supervision.

What You’ll Do

• Manage and prioritize office activities, ensuring deadlines are met.
• Prepare complex documents, reports, and spreadsheets with accuracy and attention to detail.
• Maintain confidential files and records, including personnel, purchasing, and travel information.
• Coordinate schedules, meetings, and meeting materials — and record meeting minutes when needed.
• Greet and screen visitors and callers, providing information or directing inquiries as appropriate.
• Research and gather information for projects and special assignments.
• Clarify and communicate policies to staff and department heads.
• Foster positive relationships with staff, residents, families, and the public.
• Handle sensitive and confidential matters with professionalism and discretion.

What We’re Looking For

• High school diploma or equivalent; additional coursework in secretarial or office administration preferred.
• At least 5 years of secretarial/administrative experience (or a combination of training and experience).
• Proficiency in Microsoft Word, Excel, Outlook, and Publisher.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills, including excellent telephone etiquette.
• Ability to work independently and exercise good judgment.
• Experience handling confidential information.

Why You’ll Love Working Here

At Grand Traverse Pavilions, you’ll join a dedicated team in a mission-driven environment that values both excellence and compassion. You’ll be part of an organization that has been a trusted resource for the community since 1959, and you’ll know that your work directly supports our ability to care for others.

Schedule: Full-time, on-site
Environment: Office setting within a healthcare facility — you may occasionally encounter strong odors or interruptions, but you’ll always have the support of a collaborative team.

Ready to make a difference?
Apply today and help us keep Grand Traverse Pavilions running with efficiency, warmth, and professionalism.