Administrative Assistant

Administrative Assistant (On-Site) — Pola Marketing

Location: Covington, LA
Type: Full-Time, On-Site

Pola Marketing is a fast-paced, creative marketing agency looking for an organized, proactive Administrative Assistant to join us on-site in Covington and provide daily support across both business and administrative functions. You’ll play a key role in keeping things running smoothly behind the scenes so our leadership team can focus on growth and delivering standout results for our clients.

• Manage and send out client invoices using our invoicing system

• Track payments and follow up on outstanding balances

• Assist with scheduling, organizing files, and preparing documents

• Support company leadership with a variety of day-to-day admin tasks

• Pitch in where needed — no two days are the same!

• Reliable, detail-oriented, and comfortable handling sensitive financial information

• A self-starter who takes initiative and enjoys creating order out of chaos

• Friendly and professional communicator, both written and verbal

• Tech-savvy and familiar with tools like Google Workspace and basic invoicing software (we’ll train you on the rest)

• Have previous experience in a marketing or creative environment

• Enjoy working in a collaborative, entrepreneurial setting

• Are flexible and able to shift gears as priorities change

• A creative and supportive work environment

• Opportunities to grow with a dynamic and evolving team

• The chance to work closely with the leadership of a growing marketing agency