Administrative Assistant

Job Summary
We are seeking a Full time dedicated and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role involves a variety of administrative tasks, including managing job post, reviewing resumes, handling communications, and assisting with new/current employees. A strong attention to detail and excellent communication skills are essential for success in this position as well as experience with Outlook, Excel and Word.

Duties

• Manage and maintain executives’ calendars, scheduling appointments and meetings efficiently.
• Answer phone calls, direct inquiries, and provide exceptional customer service to clients/visitors/Employees.
• Perform clerical duties such as filing, data entry, and maintaining office supplies.
• Assist with the preparation of reports and presentations as needed.
• Coordinate travel arrangements and itineraries for staff members.
• Serve as the first point of contact at the front desk, greeting visitors warmly and professionally.
• Maintain confidentiality of sensitive information while managing office operations.
• Support team members with various administrative tasks as required.

Qualifications

• Previous experience in an administrative or clerical role is preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in calendar management and familiarity with phone systems is essential.
• Excellent verbal and written communication skills; bilingual candidates are highly desirable.
• A customer-focused attitude with a commitment to providing outstanding service.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or similar software applications.

If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position!