Administrative Assistant

Company Overview:

Jeff D. Hackmeier & Associates, Inc. has been providing insurance solutions to high net-worth individuals in South Florida and throughout the United States since 1978. We represent a carefully selected group of financially strong, reputable insurance companies that will best suit our clients' needs. We do not work for the insurance company...WE WORK FOR YOU!

Position Description: 

Our busy private insurance office in Bay Harbor is currently seeking a part-time office assistant. If you possess excellent computer and communication skills, are organized, detail-oriented, and enjoy both interacting with people and handling paperwork, including forms, filing, typing letters, scanning documents, and heavy phone work, then this job could be a good fit for you.

This is a perfect combination of office work and customer service. 

Primary Responsibilities & Essential Functions

• Maintain an organized filing system of electronic documents 
• Uphold a strict level of confidentiality
• Must be able to prepare correspondence and presentations
• Demonstrate active listening, rapport building, empathy and solutions-focused problem solving when engaging with clients and staff.
• Greet clients and visitors with a positive, helpful attitude.
• Assisting with a variety of administrative tasks, including copying, faxing, taking notes, etc.
• Professionally answering phones and routing calls as necessary
• Provide excellent customer service
• Must be able to think quickly, prioritize assignments in a timely manner
  

Job Applicant Must Exhibit the Following Traits:

• Strong verbal and written communication skills
  
• Positive attitude and willingness to learn
• Organization skills
• Multitasking capabilities
• Ability to prioritize
• Professional wardrobe and appearance

Experience & Abilities:

• High school diploma or GED required
• Must have at least 2 years of office experience, but we are willing to train the right candidate
  
• Knowledge of office management systems and procedures
• Attention to detail and problem-solving skills
• Proficient in Microsoft Word, Excel, Outlook, and Power Point and be able to learn programs quickly

Requirements:

• Must live near the area and have own transportation
• Work in office 20 hours per week
• Type 50 wpm+

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