Administrative Assistant

Smart Building Technologies (SBT) is searching for an Administrative Assistant to join our dynamic Business Development (BD) team. The candidate will assist in Business Development activities with strong organizational skills and working knowledge of the Contracting bidding processes. 

What you'll bring to the table:

• Three (3) to Five (5) years of experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Proficiency in Microsoft Dynamics GP (preferred)
• Proficiency in MS Office (MS Word, MS Teams, MS Excel, and MS PowerPoint, MS SharePoint in particular)
• Excellent written and verbal communication skills including editing, revising, and formatting business documents
• Excellent time management skills and the ability to prioritize work

• Organize, schedule, develop agendas, and prepare support materials for meetings, and take detailed minutes of meetings
• Work with the Contract manager to maintain the Business Development Database, monitor, update, research, and provide the status of the BD pipeline (Bid Tracker Sheet)
• Assist the Business Development Manager with tracking and managing the schedule of all business development deliverables including capture activities and proposal response due dates.
• Organize and manage bid lists for opportunities with multiple bid requests
• Review and assist in analyzing internal BD processes to identify, recommend, and implement solutions to problems
• Maintain structured filing systems/processes for correspondence, reports, and documents for easy access and retrieval

Why You'll Love Working with Us:

We believe that a fulfilling career goes beyond just a paycheck.Here’s how we make sure our team thrives both professionally and personally:

• Professional Development: Access to World Class continuous learning opportunities, workshops, and certifications. 
• Career Advancement: Clear pathways for growth within the company, with mentorship from industry leaders.
• Generous PTO: Ample paid time off to relax, recharge, and explore your passions outside of work.
• Health & Well-being: Comprehensive Health Plans: Including medical, dental, and vision coverage.
• Tech Savvy: State-of-the-art tools and technology to help you work smarter, not harder.
• Competitive Salary: Base Pay:  $28.00 - $33.00 - Commensurate with experience.  This range represents a general guideline; however, several factors are considered when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education, skills, and current market conditions.

As the leader in complete solutions for Building Automation Systems, Smart Building Technologies, a Fidelity Building Services Group company, helps building engineers, building managers, and building owners operate efficiently throughout Maryland, Virginia, and Washington, D.C. 

Our specialty is reinvigorating buildings with aged and outdated systems. For buildings with old systems, we provide the most comprehensive overhaul of inefficient systems in the industry. We do this by monitoring and correcting areas of the existing system that are losing heat and energy, before connecting all components to a central automated control mechanism to ensure the highest level of energy efficiency.