Administrative Assistant

Administration Assistant

Job Description

Administration Assistant is responsible to assist staff with all general office and clerical functions such as: typing, coding accounts, entering accounts payable data as well as maintaining accurate electronic spreadsheets for accounting data.

Duties and Responsibilities:

• Organize, secure, and maintain all files, records, cash, and cash equivalents in accordance with policies and procedures
• Record, store, access computerized financial information
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computer

Education:

High School Diploma or GED; additional education in accounting, clerical or computer field preferred

Skills & Physical Requirements 

• Advanced skills with MS Excel and Word
• Excellent communication; oral and written. 
• Requires finger dexterity, grasping, writing, standing for long periods, sitting, walking, repetitive motions, hearing, visual acuity, and may on occasion have to lift and carry up to 40 pounds. 
• Able to stand, sit, and walk, for more than 4 hours in one session. Long hours required some time. 

Emotional Intelligence 

• Emotionally competent; able to effectively manage disruptive emotions and impulses; able to stay composed, positive, and unflappable even in trying moments while thinking clearly and remaining focused under pressure 
  • Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees
  • Embraces and respects diversity and multicultural environment 

Strengths 

• Honest and trustworthy, respectful 
• Possess cultural awareness and sensitivity 
• Demonstrate sound work ethics 
• Organizational & Administrative 

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. 

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