Administrative Assistant
Mount Currie, BC
Full-time
$38038.00-$53599.00/year
Title: Administrative Assistant
Department: Community Programs
Status: Regular, Full-time
Pay Grid: Professional ($38,038.00 to $53,599.00 per year)
Reporting to: Manager of Childcare Services
Summary of Duties:
The Administrative Assistant provides comprehensive support to the Manager of Childcare Services by managing administrative responsibilities and ensuring the efficient operation of the department.
Key Deliverables and Expectations:
- Assist the Manager with communication, including operational updates, service delivery coordination, and promotional activities within the department.
- Provide administrative support for meetings, conference calls, and video meetings, including scheduling, preparing agendas, and recording minutes.
- Order office supplies, textbooks, materials, and any equipment required for community events or programs.
- Perform research and gather information to support strategic priorities.
- Ensure adherence to regulations and internal policies, actively promoting compliance within the team.
- Assist with accounting activities, including preparing cheque requisitions in eRequester, recording payments, issuing receipts, and tracking and managing expenses accurately.
- Coordinate and support the Manager with arrangements for community events or programs.
- Manage information systems, including storage, retrieval, procedures, and maintenance.
- Perform other related duties as requested.
Experience and Attributes:
- College degree, diploma in business administration or office administration or an equivalent combination of education, training, and experience.
- Must have 1-3 years of administrative experience with a willingness to learn.
- Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
- Accounting Fundamentals an asset.
- Knowledge of office management systems and procedures (knowledge and experience using Erequester an asset)
- Outstanding written and verbal communication skills in English.
- Ability to work independently and as an integral member of various teams.
- Strong organizational skills, meticulous attention to detail, and time management skills.
- Ability to meet deadlines, prioritize assignments, manage multiple tasks simultaneously and maintain confidentiality.
- Motivated self-starter with strong interpersonal skills.
- Highly professional in all aspects of business, presentation, and interaction with all stakeholders, clients, and Members.
- Knowledge and interest in Lil’wat Nation territory, culture, and history an asset.
- BC Class 5 Drivers License is preferred.
- Must be able to provide a clear Criminal Record Check, including the vulnerable sector.
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