Accounts Receivable Clerk

Responsibilities

·         Sets up credit and collection processes. 

·         Runs credit checks and sets up credit terms. 

·         Improves and implements collection processes. 

·         Ensures that customers are billed correctly and according to sale contract. 

·         Uses quotes/purchase orders and invoice processes to ensure accuracy of records. 

·         Receives completed sales orders from sales; verifies accuracy and completeness of all required information including current pricing, extensions, discounts applied and shipping and handling charges. 

·         Codes sales orders with account numbers by sales/product classifications for cost of goods sold, keypunches sales orders into computerized accounts receivable system. Prints billing invoices daily and mails to customers. 

·         Prints monthly statements and sends to customers. 

·         Prints, verifies, and maintains accounts receivable invoice records, sales and cost of sales reports, open and aging reports, and journals.  

·         Receives checks and prepares deposit slips. 

·         Prepares and keys remittance advices for posting checks received. 

·         Updates and reviews aged receivables for unpaid balances.  

·         Verifies monthly totals of sales distribution, sales history, returns and allowances and cash receipts journal.  

·         Coordinates closing with Accounts Receivable Manager and Assistant Controller. 

·         Communicates with customers regarding their billing and assist the AR Manager with collections. 

·         Completes other accounting duties as requested. 

Additional and/or Specific Skills

• Excellent communication skills. 

• Ability to manage priorities and meet deadlines. 

• Excellent time management skills.  

• Comprehensive Accounts Receivable Clerk experience. 

• Thorough knowledge of Generally Accepted Accounting Principles. 

• Basic mathematical skills. 

• Knowledge of high-volume collections, credit authorization and billing procedures and practices. 
• NetSuite experience a plus.
• Microsoft Dynamics experience a plus.

Education/Experience

·         Previous work in an office environment.  

·         Intermediate computer skills, including Microsoft Office Suite. 

·         Excellent phone skills. 

Physical Requirements

·         Ability to sit or stand for long periods of time.  

·         Ability to withstand normal office noise.  

·         Manual dexterity for typing and other administrative tasks.  

·         Lifting and carrying up to 30 pounds.