Accounts Payable Specialist

Hubbard Realty is seeking a self-motivated and detail-oriented Accounts Payable Specialist to oversee all aspects of accounts payable. This role is integral to maintaining accurate financial documentation and vendor relationships. The ideal candidate will have a strong understanding of accounts payable processes, organizational skills, and proficiency in accounting software. This position reports directly to the Controller.

Key Responsibilities:

·         Review invoices for accuracy and ensure proper documentation and approval before payment.

·         Process timely payments of vendor invoices and expenses.

·         Prepare checks for signature and manage ACH payment uploads to banks.

·         Maintain accurate invoice and payment records, ensuring timely digital filing.

·         Upload Positive Pay files to banks and manage W-9 documentation for vendors.

·         Assist with period-end closing for accounts payable and file 1099 information returns.

·         Communicate effectively with vendors and internal personnel regarding accounts payable inquiries.

·         Perform other duties as assigned by the Controller or CFO.

Compensation, Hours & Benefits:

·         Employment Type: Full-time (37.5 hours per week)

·         Schedule: Monday–Friday, 8:30 AM–5:00 PM (one-hour lunch)

·         Pay: $20–$25 per hour, based on experience (paid bi-weekly)

·         Status: Non-exempt (eligible for overtime per the Fair Labor Standards Act)

·         Benefits (begin after 90 days):

o    Health insurance (75% of premiums covered by employer)

o    Long-term disability coverage

o    Paid time off (PTO)

o    Simple IRA plan (3% employer match)

o    Additional voluntary benefits: Dental, vision, short-term disability insurance

Skills & Qualifications:

·         Proven experience in accounts payable or a similar financial role.

·         Strong knowledge of accounts payable processes and financial documentation.

·         Attention to detail with accuracy in data entry and reconciliations.

·         Organizational skills with the ability to multitask and prioritize work efficiently.

·         Proficiency in accounting software (Sage MAS 90 preferred) and Microsoft Office applications (Excel, Word).

·         Effective communication and interpersonal skills.

Education & Experience:

·         High school diploma, GED, or equivalent required.

·         Minimum three years of industry experience.

·         Familiarity with office software and phone systems.

Physical & Mental Requirements:

·         Prolonged periods of sitting at a desk and working on a computer.

·         Ability to manage standard office tasks (phone calls, document review, data entry, filing, etc.).

·         Must be able to lift up to 25 pounds as needed.

·         Comfortable in a multitasking environment and able to prioritize effectively.

·         Ability to follow both written and verbal instructions.

ADA Compliance Statement: This job description complies with the Americans with Disabilities Act (ADA) and outlines essential job functions. Additional duties may be assigned based on business needs.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned by their supervisor.