Accounts Payable Specialist

This position supports the work of the YMCA of Greater Spartanburg, a leading nonprofit charitable organization committed to strengthening the community through youth development, healthy living, and social responsibility. The Accounts Payable Specialist creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining all information pertaining to the accounts payable/receivable system. 

ESSENTIAL FUNCTIONS:

1.        Entering accounts payable invoices into accounting software assuring proper three-way match.

2.        Creating purchase orders for recurring accounts payable transactions.

3.        Investigates and resolves problems associated with processing of invoices.

4.        Coordinates accounts payable check runs and ACH transactions upon approval.

5.        Files, maintains, and distributes accounting documents, records, and reports.

6.        Balances Account Payables General Ledger at month end.

7.        Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.

8.        Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable/journal entry matters.

9.        Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. 

10.     Handles all matters related to insurance claims and filing.

11.     Assist in compiling information and preparing responses to auditors during the annual external audit.

12.     Adheres to company standards and maintains compliance with all policies and procedures.

13.     All other duties as assigned. 

LEADERSHIP COMPETENCIES:

·         Critical Thinking & Decision Making

·         Fiscal Management

·         Collaboration

·         Communication/Influence

QUALIFICATIONS:

·         Associate’s degree or equivalent work experience preferred.

·         Must be proficient in Excel and Word.

·         With training, should become proficient in SGA (accounting software) and CORE (membership software).

·         Knowledge of general ledger and accounting functions preferred.

·         Attention to detail, goal-oriented.

·         Strong customer service and relationship-building skills.

·         Excellent problem-solving skills.

·         CPR, AED, and First Aid certifications within 60 days of hire.

·         Previous experience with diverse populations.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

·         The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.  The employee frequently is required to sit and reach and must be able to move around the work environment.

·         The employee must occasionally lift and/or move up to 10 pounds. 

·         Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

·         The noise level in the work environment is usually moderate.