Accounts Payable Specialist

PBS Facility Service is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

Responsibilities:

· Manage and process all invoices, purchase orders, and expense reports using QuickBooks.

· Reconcile financial Data to maintain accurate account balances and support compliance with established accounting practices.

· Review and reconcile vendor statements and resolve any discrepancies

· Maintain accurate and up-to-date vendor files in QuickBooks.

· Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.

· Assist with month-end closing and other accounting tasks as required.

· Use Excel to create reports and analyze data related to accounts payable.

· Use Zoho Office Suite to manage and track vendor communications and documentation.

· Perform daily bank reconciliation and manage check & cash payments.

· Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.

· Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through Quickbooks.

· Utilize union-related knowledge and experience in relation to union dues and benefits.

Qualifications:

· At least 3 years of experience in an Accounts Payable role

· Knowledge of accounting principles and practices a MUST.

· Proficiency in Microsoft Excel a MUST.

· Union-related experience, including knowledge of union dues and benefits.

· Excellent attention to detail and accuracy

· Strong analytical and problem-solving skills

· Experience with Zoho Office Suite is a Plus

Education:

A Bachelor's degree in accounting or related field is preferred.