Accounts Payable Specialist

SUMMARY:    The Accounts Payable Specialist will support our Fiscal Department with a high volume of accounting tasks in order to ensure efficient and timely processing of all transactions with our vendors.  The Accounts Payable Specialist will interact with personnel from all over the corporation and will be able to use math and computer spreadsheet skills to ensure payment and processing of invoices in a weekly basis.

REQUIREMENTS:     

·         Preferred Associates degree or certificate in business. High school diploma required

·         2-4 years’ experience processing high volume Accounts Payable invoices in public sector.

·         Proof of fully COVID-19 vaccination status

·         Prior experience working with accounting software such as Financial Edge (Blackbaud) highly preferred.

·         Advanced level of experience working with MS products (excel, word, etc.).

·         Must possess a good understanding of basic accounting principles.

·         Highly efficient and well organized.

·         Valid driver’s license and reliable transportation.

RESPONSIBILITIES:

·         Receive invoices from vendors and or Program Managers, review and then process them, using accounting software (Financial Edge) and standard company procedures to document purchases to assure maximum consistency of the information.

·         Perform all coding tasks according to company purchasing policies so that accurate automated reports can be extracted from the information.

·         Maintain professionalism and confidentiality with all job tasks in order to safeguard company knowledge and resource suppliers as well as industry positioning.

·         Assist accountants by completing accounts payable tasks to support check runs, periodic projects such as month end reconciliation, spending analyses and audits.

·         Analyze discrepancies with invoices and research information to discover the source of the problem, making sure all disbursements are correct and suggesting procedure changes so the problem is unlikely to happen again.

·         Utilize clear and professional communication while performing job duties.

·         Complete special projects on a as needs basis.

·         Responsible for maintaining records of AP files and documentation

·         Exercise integrity and transparency in financial documentation.

·         All other duties as assigned

SALARY:       $20.19/ hr.      

SCHEDULE:        Full time: Monday-Friday (8:30 am to 4:30 pm)

Benefits include employer sponsored health, dental and life insurance, paid holidays, sick time, personal time, vacation time, 403b retirement with employer contribution and more.