Accounts Payable Clerk - Summer Student

Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women’s and girl’s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

YWork for us?

At YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Intersectional Feminism, People Centred, Belonging, Responsibility, and Partnerships. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

• On-the-job training and professional development opportunities
• Childcare discounts
• Opportunities to get involved in our community
• A competitive total rewards package

If you’re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

Position Description

Job Code: 3-CSJ-2024

Department: Finance

Reports to: Department Manager

Location: Hamilton, ON

Hours of Work: 35 hours per week

Start Date: June 17^th, 2024

Contract End Date: August 9^th, 2024

Posting Date: May 2^nd, 2024

Provides financial and administrative support to the finance team by ensuring all invoices charged to the YWCA Hamilton are processed for payment in a timely manner;

• Enters approved invoices, cheque requisitions, petty cash reimbursements, and employee expenses into accounting system (SAGE) for payments;
• Verifies statements of account from various vendors and coordinates with vendors as needed;
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data;
• Ensures confidentiality of financial records and employee information;
• Assists with filing and general correspondence;
• Responds to enquiries, resolves or directs calls to appropriate individuals;
• Maintains accounts payable vendor database;
• Maintains accurate records/files and documentation in accordance with YWCA policy and accepted accounting practices;
• Works safely, reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures;
• Nurtures and forms meaningful internal and external working relationships and partnerships;
• Understands emerging trends and industry professional standards;
• Supports YWCA Hamilton mission, vision and values;
• Performs other duties as required.

WORKING CONDITIONS:

• Works 35 hours per week.

Qualifications

• Be between 15 and 30 years of age at the start of the employment;
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations;
• Completion of 2 years’ college in accounting, bookkeeping, or equivalent preferred;
• Minimum 2 years’ experience in accounting or bookkeeping preferred;
• Experience in Microsoft Excel considered an asset;
• Must be able to lead and work from a feminist, anti-racist / anti-oppressive perspective for operations and strategic planning;
• Excellent written and verbal communication skills;
• Must provide a current Criminal record Judicial Matters or willingness to obtain at own cost;
• Ability to work independently with minimal supervision, and also work effectively in a team;
• Bilingual English/French or other languages an asset.

This is a temporary summer position which is funded by the Canada Summer Jobs Program. Eligible applications must meet the following criteria of the program to be considered:

• Must be between the ages of 15-30 years on the first day of employment;
• Must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred;
• Must be legally entitled to work in Canada.

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Please Note: Personal information collected during the recruitment process will only be used for employment opportunities only in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.

Please visit our careers page to see more job opportunities.