Accounts Payable Specialist

A full-time, position in our Finance Dept. assisting the Director of Finance with Accounts Payable for various Veteran and Residential programs.

• Process and reconcile accounts payable (A/P) as required. This includes verifying totals, ensuring proper coding and ensuring proper approval is obtained.
• Regularly review aged accounts payable balances and address outstanding issues such as banking or address errors.
• Print and thoroughly review vouchers to make sure all required back up/approval is attached and agree to Voucher totals.
• Identify and highlight any exceptions for follow up with Finance and Program personnel. For credit card programs, reconcile the charges to the credit card statements to ensure adequate backup.
• Enter approved vouchers into finance software. Ensure that the checks are distributed in accordance with program requirements. Make all the additional back-up copies that are required to support the reimbursement submissions with the funding sources.
• Ensure that all account payable back up is properly filed and maintained, including electronically once implemented.
• Review vendor statements to confirm all invoices have been received and processed.
• Investigate and resolve vendor inquiries, including invoice and payment issues, by collaborating with suppliers and staff.
• Process vendor refund requests as needed.
• Provide regular updates to management regarding the status of invoice payments.

Qualifications:

• Bachelors’ Degree from an accredited college or university in a related discipline; OR a High School diploma plus accounting experience.
• Min. 2 years of A/P experience required.
• Basic knowledge of Excel and Word would be required. Knowledge of Abila software a plus.

VEVRAA Federal Contractor. Request Priority Protected Veteran Referral. EOE Minorities/Females/Protected Veterans/Disabled Contact.