Accounts Payable

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ACCOUNTS PAYABLE PERSONNEL

PRIMARY FUNCTION:

•  Responsible for providing financial and administrative services in order to ensure effective, 

efficient and accurate vendor payments.

DUTIES & RESPONSIBILITIES:

•  Issue checks for authorized expenditures and record same in accounting software.

•  Record in Accounts Payable Journal all incoming invoices from vendors and issue authorized 

payments.

•  Perform weekly payroll including Taxes, FICA, and FUDA as applicable.

•  Prepares and enters non-Purchase Order (PO) related statements, PO related invoices. Request for 

payments as assigned.

•  Monitors vendors Certificate of Liabilities and W-9's annually.

•  Maintains inventory on office and other supplies, including on-linepurchases.

•  Maintains vendor database and coordinates with suppliers concerning status.

•  Responsible for reviewing invoices for accuracy and completeness, sorting documents and 

processing invoices for payment.

•  Examines records of amounts due and makes sure invoices are paid according to terms and 

discounts taken.

•  Assist in the answering of the phone and filing on an as needed basis.

QUALIFICATIONS:

•  2 year degree in business / management, or industry related experience.

SAFETY REQUIREMENTS

Physical Requirements:

•  Language - Must be able to write and speak English

•  Drug and Alcohol Screen - GCS has a “Zero Tolerance” program

•  Lifting - Able to lift 25 lbs. and more with a helper or mechanical assistance