ACCOUNTING SPECIALIST

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EXPECTATIONS

·         Provide quality customer service to both internal and external customers.

·         Take initiative and research problems thoroughly before escalating to manager.

·         Maintain organized work space and filing system.

·         Focus on accuracy and minimizing errors.

·         Maintain confidentiality of all Accounting and Financial information.

·         Strive to increase your efficiency and submit any ideas to increase efficiency within the company.

·         Manage time effectively.

·         Be punctual and reliable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Prepares customer invoices and ensure accuracy in QuickBooks.

·         Use multiple systems to submit billing to the customer (either via e-mail or an online platform).

·         Receive payments against customer invoices.

·         Update weekly receivables and payables spreadsheets.

·         Maintain customer documentation for invoices.

·         Receive, research, obtain proper approval, and enter vendor bills into QuickBooks.

·         Validate employee expense reports and enter into QuickBooks.

·         Validate independent contractor time and expense reports and enter into QuickBooks.

·         Request and maintain documentation for billable expenses.

·         Pay bills weekly from QuickBooks (either via ACH or physical check).

·         Organize and keep files current in accordance with company procedures.

·         Add new customers / vendors to QuickBooks with proper documentation.

·         Assist with on past due accounts receivable invoices and maintains client contact to resolve issues.

MARGINAL DUTIES AND RESPONSIBILITIES

·         May perform general ledger duties and other duties as required.

·         Performs other duties as required.

SUPERVISORY RESPONSIBILITIES:

·         None

SUPERVISION RECEIVED:

·         Works under general supervision of the Accounting Manager.

QUALIFICATION REQUIREMENTS:

Education and/or Experience:

·         High school or GED required.

·         One to two years accounting experience preferred.

·         Equivalent combination of education and experience required.

Knowledge, Skills and Abilities:

·         Knowledge of MS Office (Excel, Word, Outlook); QuickBooks or similar accounting software.

·         Strong oral, written, and interpersonal communication skills.

·         Strong organizational skills and the ability to manage own workload and deliverables with minimal supervision under strict timelines.

·         Skill in operation of listed equipment.

SPECIAL REQUIREMENTS:

·         None

EQUIPMENT OPERATED:

·         Fax Machine/Scanner

·         Copy machine

·         10-key calculator

·         Personal Computer

·         Multi-line telephone system

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.