Accounting Specialist
Self-motivated and team-oriented person with the ability to provide the analytical framework and financial metrics to enable informed, astute business decisions, which capitalize on opportunities and minimize risk. Nonprofit experience, and/or government contracting experience preferred. Reports to the Manager of Business Administration.
Education: Bachelor or Masters Degree in Accounting or related major, CPA desired
Experience: 5+ years experience in general accounting, including general ledger, AP, AR, payroll processing, preparation of financial reports and ad hoc reports, account analysis and reconciliation, and budgeting. CPA certification preferred.
Desired skills: Solid grasp of general accounting principles; hands-on experience of generally accepted standard cost accounting principles; year end financial audit experience required, nonprofit experience a must; experience in A-133 audit a plus; good quantitative and analytical skills; Proficiency with Excel and Word a must; knowledge of grant accounting including OMB circulars a plus; knowledge of tax requirements for nonprofit organizations a plus.
Other attributes: Reliable; organized; ability to multi-task; strong verbal and written communication skills; adept at utilizing and leveraging technology; detail oriented; and good interpersonal skills.
Strategic:
- Provides accurate and timely information to supervisor to assist in decision-making.
- To continually learn and adopt current best practices.
- To improve overall efficiency in the accounting area.
- To continually improve internal process to realize efficiencies.
- To successfully implement and maximize the use of our financial and administrative software systems.
Operations:
- Responsible for the integrity of general ledger, including the preparation of journal entries, coding of invoices, account analysis and reconciliation, month end closing and account inactivation.
- Has shared responsibility for the following areas: asset accounting, accounts receivable, accounts payable/ travel, payroll, personal property inventory monitoring.
- Prepares and reviews monthly financial management reports, budget analysis, payroll reconciliation and financial statements.
- Reviews monthly aging reports for receivables.
- Assists others with questions relating to accounting and payroll activities.
- Identifies and resolves accounting challenges.
- Communicates with supervisor on financial and accounting concerns and makes recommendations for improvements.
- Assists in revising/developing accounting processes/procedures.
- Processes Federal draw-downs.
- Creates/updates segment codes.
- Reconciles payroll and cash disbursement accounts.
Research Support
- Assist with monthly invoicing, budget preparation/revisions and other accounting related issues.
- Provides project ledger’s account analysis.
- Assists with project account closeout and inactivation.
External Responsibilities
- Audit – prepare schedules
- Indirect Cost Proposal – prepares and submits
- 990 Completion – reviews draft for submission
- Sales Tax Return – prepares and submits
- Worker’s Compensation Audit – liaison for all activities
- 1099 preparation/distribution
Internal Responsibilities
- Assists with Budget Process
- Develops Fringe Rate Schedule
- Reviews PTO Accrual Balances
- Prepares Financial Statements for HARC
- Assists with Accounting Policy updates
Continuing Education
Stays abreast of the latest developments in financial management practices and systems.