Accounting & Credit Manager

Summary/Objective

The accounting/credit manager is responsible for the overall execution and management of the following areas:

·         General accounting, which includes the execution of the monthly close in coordination with the Director of Finance and Accounting

·         Management and execution of the Accounts Payable function supervisor responsibilities of the Accounts Payable Specialist

·         Credit and accounts receivable department which implements balanced credit approval processes and post-sale collection of Accounts Receivables from customers

·         Acts as the subject matter expert on the financial side of the company's ERP system – SAP B1

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.       Manage the bank reconciliation process for the company’s bank accounts (Operating, Payroll, Money Market, Retail Stores (Cypress), and Property) either as a delegated task to the AP Specialist/AR Specialist or performed, themselves

2.       Assist with the financial statement audit by coordinating with staff the gathering of requested information, including system-generated and manually prepared documents

3.       Maintains an understanding of Generally Accepted Accounting Principles (GAAP) and ensures various procedures are GAAP compliant

4.       Review collection reports to ascertain status of collection and outstanding balance and to evaluate effectiveness of current collection policies and procedures.

5.       Assign responsibility for investigation of delinquent accounts and worthless checks.

6.       Conduct credit collections by prioritizing credit reviews for existing accounts, contact customer and sales, coordinate activities with customer service and shipping and ensure proper follow-up.

7.       Audit delinquent accounts considered to be uncollectable; ensure maximum efforts have been taken before assigning bad credit status to account.

8.       Establish credit limits on customer accounts and approve special credit arrangements that deviate from standard terms of payment.

9.       Administer company credit application process by reviewing the credit application, conducting financial analysis including third party report review, approve or reject application and establish line of credit and terms.

10.   Review aging reports to monitor for possible billing errors, payment application errors, etc. and direct the investigation and resolution of same.

11.   Train or assist in the training and development of personnel in accounts payable, accounts receivable and credit. 

12.   Submit delinquent accounts to outside agencies for collection.

13.   Direct the department in the creation of key process improvements and encourages team members to look for opportunities for process simplification and improvements.

14.   Assist as necessary in all areas within the department when short staffed.

15.   Liaison between corporate office, company branches and credit card companies, to exchange information and update controls.

16.   Assist in the formulation of credit and accounting policies.

Competencies                                             

1.       Proficient with Microsoft Office of Products or similar

2.       Experience with ERP systems such as Oracle, Net Suites, Quickbooks or SAP B1

3.       Thoroughness.

4.       Leadership.

5.       Customer/Client Focus.

6.       Problem Solving/Analysis.

7.       Process Management.

8.       Communication Proficiency.

9.       Teamwork Orientation.

10.   Knowledge of Accounting Principles 

11.   Sound Judgment

12.   Professionalism

13.   Safety/Security

Supervisory Responsibilities                                          

This position manages the mployees within the Accounting Department including Credit, A/R  and AP and is responsible for the hiring process and the performance management within the departments.

Work Environment

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Computer Skills  

This job requires mid-level knowledge of Microsoft Excel; Microsoft Word; Outlook; and QuickBooks, and must have the ability to easily learn proprietary accounting and point of sale software.  

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; squat; use hands to finger, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.  (Work hours can vary from time to time due to vacation schedules, overtime and other variables within the department that could require a temporary schedule adjustment.)

Travel

No travel is expected for this position.

Required Education and/or Experience

·         Associate's or Bachelor’s degree from college or university, or

·         Three to five years of related experience and/or training.

·         High School Diploma and minimum 5 to 7 years’ experience in Accounting, Credit, and Accounts Receivable fields.

Other Duties

Please note that this job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee in this role.  Duties, responsibilities and activities may change at any time with or without notice.