Project Administrator

The Project Administrator will be responsible for assisting project and accounting teams with compliance and document control. The ideal candidate must be reliable, organized, detail-oriented and thrive in a multi-tasking environment.

Responsibilities:

·        Set up new subcontractors and suppliers.

·        Monitor and maintain vendor compliance, including W-9, COI’s, prequalification packages.

·        Collect and track subcontractor lien waivers and other payment forms, as required.

·        Assist projects team with subcontractor billing applications review.

·        Communicate and build relationships with our subcontractors.

·        Assist projects team with preparing owner billing applications.

·        Review and approve field timesheets.

·        Participate in weekly project review calls.

·        Support project closeout process.

·        Support financial month close process.

·        Maintain accurate and organized project documentation files.

·        Manage company’s license compliance in multiple jurisdictions.

·        Other tasks, as assigned by project or accounting team.

Qualifications:

·        2+ years of experience in a similar role, preferably in construction industry.

·        High school diploma required; higher education preferred.

·        Working knowledge of accounting and/or project management software preferred.

·        Extreme attention to detail.

·        Strong multitasking skills.

·        Ability to communicate effectively with internal and external stakeholders.