A088 Acquisition Specialist

Cameo Consulting Group, LLC, a management consulting practice based out of Alexandria, VA, is seeking a variety of acquisition and contract management professionals of varying skillsets to support a prospective Federal client remotely. The positions are full-time, long-term in nature, and available immediately/upon contract award.

Acquisition Management Support

The candidate must provide professional acquisition management support to agency program offices. The support work includes assisting in developing acquisition documentation and processes such as: acquisition planning (AP); market research; requirements documentation, Statements of Work (SOW), Performance Work Statement (PWS), Statement of Objectives (SOO), or hybrids thereof; cost/ price estimates; quality assurance surveillance plans (QASP); and incorporation of budget information for acquisition packages used for release of synopses and solicitations. Also, support includes proposal evaluation activities and cost/ price analysis. A summary of the support activities includes:

Requirements Documentation

Support the program office in identifying the requirement details. Review requirement documents with the program offices for requirement validation and clarity, participate in pre-proposal conferences as necessary, and obtain input from technical officials prior to preparation of the solicitation. Conduct formal and informal training on requirements documentation as necessary.

Pre-Solicitation Documentation

Support the program offices in the preparation of pre solicitation documentation through collaboration with the responsible contracting officer. These documents include but are not limited to: the AP, Independent Government Cost Estimates (IGCE), market research, sole source documents, SOWs, SOOs, PWS, QASP, evaluation criteria, Justification & Approvals (J&As), Limited Source Justifications and/or other forms of documentation that may need to be submitted in a completed Purchase Request (PR) package to OCFO budget and contracting divisions for processing the requirements. Conduct formal and information knowledge sharing sessions on the acquisition processes as necessary.

Proposal Evaluation Support

The candidate based on guidance from the Contracting Officer may provide support to program office as an advisor to the source selection team (SET) in reviewing proposals and supporting evaluation activities using current acquisition support tools or other analysis techniques as appropriate for the acquisition. Assist program offices with documentation related to the evaluation process as necessary.

Tracking and Reporting on Procurement activities

Support the program office in tracking and providing status of procurement activities.

Knowledge Sharing Sessions

The knowledge sharing sessions supporting Acquisition Management could include group/one-on-one sessions and on-site and/or via video-teleconference addressing all aspects of the acquisition lifecycle. The sessions may involve instructor lead discussions or a workshop environment that includes a short knowledge quiz. The candidate may need to provide “take away†reminders from the sessions and must create and provide materials for use by attendees (e.g., presentations, reference guides).

Process Improvements

In addition to supporting day-to-day acquisition activities the candidate must provide recommendations and support the implementation of improvements/efficiencies within agency acquisition and contracting processes. The candidate must support continued improvement of the agency acquisition resources including the Contracting Resource Library (CRL) which houses acquisition and contracting templates, processes, and standard language.

Contract Management Support

The support includes assisting contracting specialists in in all aspects of contracting life-cycle from pre-award to post-award activities.

Pre-award

Assist Contracting Officers (CO), Contract Specialists (CS) and Program Managers with procurement planning.

· Create draft acquisition strategies, draft solicitations, draft source selection and evaluation documentation and related training.

· Conduct market analyses to assess the ability of the marketplace to provide supplies and services as specified in Calls.

· Participate in the development and amendment of solicitations, to include all sections along with any draft custom contract clauses, in agency-approved and Uniform Contract Formats.

· Develop and maintain procurement schedules.

Source Selection

· Develop draft Source Selection Evaluation Plans.

· Review Source Selection procedures and guidance and recommend revisions.

· Assist in developing and supporting Source Selection kickoff meetings with Source Evaluation Teams (SET).

· Review, evaluate, and provide feedback on proposals (all types including technical, management, past performance) and quotes. Contractors must not be voting members on Source Evaluation Teams (SET).

· Review proposals and quotes for completeness and compliance with the Request for Proposal (RFP) / Request for Quote (RFQ) submission requirements. Only agency personnel will make final determinations regarding proposal or quote acceptability.

· Assist in documenting all findings, assessments and ratings by the evaluation teams.

· Assist in preparing evaluation team reports.

· Assess Contractor’s financial capabilities to perform agency requirements.

· Provide discussion and negotiation support to the CO and CS.

· Create Source Selection Authority (SSA) memorandums and reports.

Contract Award

· Create draft contract award documents. Only a CO will finalize and award contracts.

· Prepare and organize contract award correspondence and documentation.

· Create draft responses to questions from Contractor that did not receive an award.

· Prepare draft documentation and briefings to support Contractor requested debriefings.

· Assist CO/CS in developing and maintaining contract schedules, highlighting any interdependencies.

Post Award

· Provide recommendations and advice on various contracting issues to include processes, procedures, and improvements.

· Attend and participate in meetings, coordination, and briefings with CO/CS.

· Maintain up-to-date contract files to include all applicable information and documents.

· Prepare contract documentation, including contract letters, modifications, delivery orders, call orders, briefings, etc.

· Review and distribute deliverables from other awarded contracts and agreements.

· Prepare draft negotiation memoranda.

· Assist with teaming agreements, reimbursable agreements, consulting agreements, non-disclosure agreements, and other contract related documents.

· Create and maintain spreadsheets and other electronic tools to track contract ceiling, funding, billings, delivery orders, etc.

· Review invoices/vouchers, and make invoice certification recommendations for payment to CO/CS.

· Track contract value and funding data and undefinitized contract actions.

· Review and draft contracting correspondence as required.

· Review, comment on and evaluate the cost/price impacts of existing Contractor’s proposed costs and pricing.

· Prepare monthly and annual contract cost and schedule variance analysis.

· Create and maintain contract and program/project schedules, highlighting any interdependencies and predecessors.

Contract Closeout

· Confirm all deliveries were accepted and payments were received by Contractors.

· Identify and track excess funds that may be de-obligated by the CO.

· Complete draft pricing revisions (except award fee).

· Review cost-type contracts and provide a status if indirect costs have been settled.

· Ensure Contractor’s final closing statement is completed.

· Ensure Contractor’s final invoice, if any has been submitted.

· Ensure assignments of any claims have been completed.

· Create draft close-out procedures for all contract documents in accordance with agency regulations and statutes.

· Support financial reconciliation efforts such as cancelling funds and tracking inactive obligations.

· Provide status of closeouts completed or problems that require CO and Contracting Officer Representative (COR) intervention.

Process Improvement

· Review, maintain, and recommend process improvements to agency’s contracting processes.

Contract Database Support

· The candidate must provide support to create, maintain, modify, test, document, and update Contract Database fields, tables, forms, reports, queries, and other database objects as requested. The candidate must be a SME expert in Microsoft Access and Microsoft Excel with knowledge and skills to support transition to new integrated contract writing and financial system including creation of legacy data repository (e.g., final version of Contract Database).

Cost Estimating/ Price Analysis Support

· The candidate must support for cost and pricing analysis associated with Independent Government Cost Estimates (IGCEs), draft proposal preparation instructions for inclusion of Request for Quotations (RFQs) or Requests for Proposals (RFPs) and review of cost and price proposals, quotes, and bids submitted in response to announced procurements.

· The candidate is responsible for providing cost and price analysis contract administration support on all of the Agency’s contractual instruments including but not limited to micro-purchases, simplified acquisitions, large contracts, Government Purchase Cards, Interagency Agreements (IA), BPAs, Task Orders, Delivery Orders (Calls), and the full spectrum of federal contract types.

Independent Government Cost Estimate

· The candidate must assist in the development and use of Agency cost estimates including: Identifying a cost estimating approach relative to the nature and size of the procurement; working with FRTIB offices to develop IGCEs based upon commonly used methodologies; and supporting Agency Offices and Contracting Officers in developing cost evaluation plans and assisting with subsequent evaluation of proposals, quotations and bids.

Cost Proposal Preparation

· The candidate must provide advisory and assistance support to Contracting Officers in drafting cost proposal preparation instructions for solicitations; recommending sample cost exhibits and instructions that facilitate the equitable evaluation of costs across multiple proposals, quotes, or bids.

Cost Price Proposal, Quotation, and Bid Evaluation

· The candidate must provide advisory and assistance support to Contracting Officers by developing price evaluation plans, examining cost proposals, quotations, or bids and providing pre-award price/ cost analysis support.

Cost and Price Contract Administration Support

· The candidate must provide advisory and assistance support: enabling agency to compile and maintain Agency historical costs for use in developing an agency database; review Contractor submissions for all pricing components; review and validate option pricing prior to exercise of currency and reasonableness; assisting Contracting Officers with cost and pricing analyses associated with contract terminations; and update and maintain necessary files and documentation.

Process Improvements

· Review, maintain, and recommend process improvements to agency’s cost estimating structure.

Procurement and Business Support

· The candidate must provide support for procurement business activities including: Inter-Agency Agreements (IAA), Memorandum of Agreements (MOA), and Memorandum of Understanding (MOU) and Government Purchase Care (GPC).

· The candidate must provide experienced staff to support activities for managing IAA, MOA, and MOUs and Agency GPC Program.

Inter-Agency Agreement (IAA)/ Memorandum of Agreement (MOA)/ Memorandum of Understanding (MOU)

· The candidate must provide Inter-Agency Agreement (IAA)/ Memorandum of Agreement (MOA)/ Memorandum of Understanding (MOU) support to assist in the:

· Preparation and review of IAA/MOA/MOU documentation for the requirement.

· Tracking IAA, MOU, and MOA activities and maintaining the database for IAA, MOU and MOAs.

· Maintenance, review and recommendations to improve IAA/MOA/MOU procedures/ guidance and related training information.

· Conducting formal and informal knowledge sharing sessions on IAA/MOA/MOU processes as necessary.

· Recommend improvements in IAA/MOA/MOU processes.

Government Purchase Card

· The candidate must provide Government Procurement Card (GPC) program support to assist in the:

· Maintenance and review of purchase card policy and procedures.

· Review of Purchase Card Files.

· Creating, reviewing, and updating training-related products such as announcements, course outlines, and training materials.

· Managing GPC holder training records.

· Conducting formal and informal knowledge sharing sessions on GPC processes as necessary.

· Recommend improvements in GPC processes.

Acquisition Budget Support

· The candidate must provide advisory and assistance support to assist in improving budget processes related to acquisition efforts. This helps review funding packages to ensure spend plans are in balance; review of program office information and OCFO databases, funds status analysis, and updating agency databases as needed. The support includes:

· Budget data research, gathering and consolidating data, providing analysis and preparing reports on historical budget data.

· Documenting processes, decision and action items, and providing copies of documentation.

· Providing independent analysis and provide recommendations to agency OCFO Budget Division level of past, current, and planned narrative, financial and staffing data.

· Develop ad hoc documentation required by the Budget Division.

· Recommend improvements in agency acquisition budget processes.

Procurement Policy Support

· The candidate must provide advisory and assistance support for maintenance and review of agency contracting policies, procedures, and guidance. Assist in reviews of contracting activities and documentation for compliance with FAR and agency policies and procedures. The support includes:

· Performing review of contract award files, award memoranda, source selection decisions, determinations and findings, sole-source and limited source justification and Approval documents, memoranda for the file, another requirement procurement documents. Provide written comments and guidance to Procurement personnel within 2 working days of receiving the file for reviews.

· Answering data calls. The candidate must be competent in and conduct thorough procurement research and data calls using available data sources, official files and online sources.

· Assuring compliance with the Federal Acquisition Regulations (FAR), Comptroller General Decisions, agency memoranda, and agency Contracting procedures.

· Producing guidance, both written and oral input, and support in the development of policy and procedural guidelines and applicable documentation.

· Preparing and maintaining policy documentation; reviewing and analyzing for dissemination of procurement regulations; maintaining training records; and creating, updating and maintaining contract and solicitation templates.

· Assisting the policy division with creating and implementing strategies and policies to maximize the effectiveness, efficiency and responsiveness of the division’s processes.

· Assisting in the creation, editing, and updating hard copy and or electronic training-related products such as announcements, course outlines, and training materials.

· Review Contracting Policy and Procedures and recommend revisions.

· Assisting in developing and presenting formal/informal knowledge sharing sessions for agency Acquisition Community (e.g., Contracting Officers, Contracting Officer’s Representatives, and Project Managers) related to updates in items associated with procurement policy support.

· Maintain awareness of current and pending procurement legislation, Executive Orders, Office of Federal Procurement Policy memorandums, Office of Management and Budget memorandums, and other related guidance and provide recommends on potential actions the Agency may implement to comply with all applicable regulations, policies, procedures, and directives.