#2025-OC1- Operations Coordinator

#2025-OC1- Operations Coordinator     Full Time Permanent 

Agency: Life’s Journey Inc.                                       

Posted: , March 13, 2025

Program: Administration                                           

Closing Date: Open until closed

Salary Range: $55,896.10 – $66,242.50 Annual Salary (Based on qualifications.)

Hours of Work:  Monday – Friday 8:30am – 4:30pm (75 Hours bi-weekly)

Location: 125 Higgins Office, Winnipeg  MB

JOB SUMMARY 

The Operations Coordinator facilitates the ongoing operations of Life’s Journey through the coordination of repair, maintenance, and improvement activities for its residential, office, and vehicle assets.  This is a non-union position.

They will work cooperatively and collaboratively with other staff, maintaining and fostering a spirit of teamwork and cooperation with all Senior Management, agency staff, collaterals, funders, etc.  The Operations Coordinator will model professional behavior at all times, maintaining confidentiality, and adhering to agency policies and procedures. 

DUTIES AND RESPONSIBILITIES

• Participate in the development of an annual maintenance plan (including preventative maintenance) and budget.
• Assist in the development and maintenance of vehicle and facilities repair and maintenance ticketing systems.
• Act as the first line of contact with contractors and other maintenance-related vendors
• Plan and coordinate the work of contractors engaged to perform maintenance, repair and renovation work, including the procurement of competitive quotes, assessment of vendors and their work, defining the scope of activities and communicating with the Finance Group for the payment of invoices.
• Ensure that quality maintenance standards are consistently met, and work undertaken by contractors meets all legislative requirements.
• Perform minor vehicle and property maintenance.
• Provide advice on potential workflow and cost-saving improvements.
• Assess and make recommendations for improvement of related corporate policies and procedures.
• Work closely with corporate licensing coordinators to ensure maintenance of facility licensing statuses.
• Take an active role in major asset construction and procurement initiatives.
• Facilitate the provision of utility and other services for corporate residential and office facilities.
• Contribute to the Corporation’s safety initiatives through the conduct of projects which reduce risk or incorporate a risk reduction component.
• Provide operational and systems training and technical assistance to front line staff who are responsible for the operation of corporate residential facilities.
• Adhere to Health and Safety policies and procedures.
• Adhere to Agency policies and procedures.
• Manage and coordinate the activities of subordinates where applicable.

QUALIFICATIONS 

•       Post-secondary degree or diploma in a related field, 5 years’ experience in a previous operations and maintenance role, or an equivalent combination of education and experience.

•       Knowledge of safety protocols, construction code and other related legislative issues and industry best practices.

•       Excellent customer service and support skills.

•       Contract negotiation and administration skills.

•       Occupancy and Permit experience.

•       Ability to effectively supervise staff or contractors.

•       Excellent interpersonal skills.

•       Ability to maintain strict confidentiality.

•       Ability to take direction well, respond well to correction.

•       Sound judgement and problem-solving skills.

•       Ability to work in a respectful, team-oriented environment.

•       Ability to work independently in a time-sensitive environment.

•       Must possess multi-tasking skills while working in an environment of stress with specific deadlines.

CORE COMPETENCIES FOR ALL EMPLOYEES: Respect, Collaboration, Integrity, Effective Communication, Patience and Perseverance, Reasoning and Decision Making

Life’s Journey strives towards a workforce that has fair representation of the community that we serve.