Artist Coordinator 2024
Artist Coordinators (AC) undertake most of the administrative and leadership responsibilities for the Pre-Professional Program (3P), and Emerging Artists (EA) programs. This role has been created to provide Post-secondary Artist Management, or Music Business students & graduates the opportunity to build experience working hands on coordinating and administering a number of different artists concurrently.
This full-time summer employment contract ranges from 8 -16 weeks, May through September. Post-secondary students are welcomed and encouraged to apply for this position as part of their program requirements for a co-op or work placement. Contracts are funded by the Government of Canada, and offered at the Ontario minimum wage.
This position follows a hybrid work structure where employees both work from home or from the office/meet up location as needed, based on demands of specific tasks and projects.
Working from the office/studio or meet up locations is highly encouraged when working on tasks that require a high degree of collaboration, or in-person supervision.
Training and Workshops for this role may be online or in-person.
Due to federal funding requirements for this position, eligible applicants must:
Be 15 - 30 years of age on their first day of work
Be a Canadian citizen, have a permanent resident card, or be protected under the Immigration and Refugee Protection Act
Be present in Canada while working
Hold a valid Social Insurance Number, and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
Duties and Responsibilities of an Artist Coordinator
Artist Coordinators (AC) ensure that their assigned portfolio/cohort of artists are successfully completing tasks and achieving the outcomes of the 3P or EA program, on time and with excellence.
Using their administrative and leadership abilities, AC’s have three overarching responsibilities
Leadership and Management
Communicate and support achievement of work expectations with their team.
Foster a productive and creative work environment.
Artist Coordinators enjoy the opportunity to continue to develop their music industry knowledge via their own participation in the training and workshop components of the Artistic Program
Liaise with C.E.P. Coordinators to ensure your artists are properly scheduled for the full summer season to support municipal agreements, festivals & events, and other performances on the artistic calendar. Ensure to find replacements for artists who are unwell, and that this information is properly documented and communicated through correct processes.
Liaise with P.D. team to ensure your artists are attending all workshops, and participating as expected. Take immediate action if an artist misses a workshop.
Participate in rotating “Supervisor on Duty” shifts which ensure all artists are working safely, present on time and in their uniform shirt etc, as outlined in the SOD procedures, and complete and submit an end of shift report.
Attend “Meet-Ups” as scheduled in the appropriate communities for your contract. (Some remote workers will be unable to attend any, if they are the only person working in their community, or province.)
Administrative & Data Completions
Liaise with C.E.P. Coordinators to ensure your artists are properly scheduled for the full summer season to support municipal agreements, festivals & events, and other performances on the artistic calendar. Ensure to find replacements for artists who are unwell, and that this information is properly documented and communicated through correct processes.
Liaise with P.D. team to ensure your artists are attending all workshops, and participating as expected. Take immediate action if an artist misses a workshop.
Ensure your artists are completing and submitting their post-training surveys after each workshop.
Complete reports and administrative duties in a timely and responsible manner, including the daily SOCAN data entry in the performance spreadsheet.
Provide support for the staffing of Co-op musicians at local events.
Collaborate and interface with other supervisors and managers across supporting departments.
Engage in daily 1:1 and group remote check-ins with musicians under their supervision (Your cohort, and when you are Supervisor On Duty)
Help schedule activities, keep logs, maintain records and prepare reports.
Approve timesheets and time-off requests for participants under their supervision.
Creative and Artistic Development
Safely supervise, coordinate, plan and oversee the daily work activities of participants in the 3P program. Assist or monitor E.A.’s on a request basis.
Motivate and inspire participants and facilitate the artists’ growth through team and individual activities and goal-setting.
Assist in setting strategic long and short-term project goals and evaluate outcomes.
Provide feedback to ensure company goals and objectives are being met by each participant.
Support and uphold company policies including but not limited to safety rules and regulations, dress codes, and attendance.
Practise soft skills associated with artist management and arts administration.
Participate in and lead training and workshops in areas of your expertise to develop additional career-related competencies, as requested.
Hours of Work
Artist Coordinators will participate in a shift sign up process at the beginning of the season to provide the most flexibility in arranging schedules.
Tuesday to Sunday (7 hrs/day)
Scheduled supervision shifts on evenings and weekends
Monday: Full Dark Day Off (exception - SOD on Holiday Mondays)
APPLICATION REQUIREMENTS
If you have any documentation (i.e., strategic plans, release/promotional materials) that you would like to submit as supplementary information, please do so in the box labelled Additional Documentation. Please utilise a Google Drive, Dropbox or equivalent software to share these files, and ensure that the evaluators will be able to open the files.
Applications are only accepted via our branded GetHired portal. All pre-screening questions must be completed. If you have found this job posting on a website other than GetHired, visit https://CanadianMusicians.coop and click on the “Summer Employment Opportunities button in the top right corner of the page to access the application portal and the full list of open positions.
RETURNING STAFF
Returning staff enjoy an expedited application process. Applicants employed in prior seasons are required to add a resume and cover letter detailing their growth since their last season, why they would like to return, and what they hope to get out of the program if selected for 2024. Please keep in mind that you will not necessarily return to the same position that you held last year.
Education/Experience Requirements
A strong candidate:
Will possess or be nearing completion of a post-secondary or post-graduate program in one of the fields of Music, Music Business Studies, Audio Engineering,; or possess equivalent work experience and knowledge.
May have one to two years of experience as a supervisor, or leader (including, but not limited to, peer mentors, camp counsellors, instructors, etc.).
Key Knowledge, Skills, Abilities, and Other Characteristics
Communication:
Excellent written and verbal communication
Keep calm and problem solve
Communicate and participate in video conferences
Interpersonal & Teamwork:
Outstanding organisation skills
Work effectively with a variety of personalities in a creative, fluid environment
Collaborate with several teams at once, participating in multiple initiatives simultaneously
Work within teams and independently
Ensure tasks are completed on time and with excellence
Decision Making:
Prioritisation
Keep track of multiple deadlines
Critical thinking and active problem-solving skills
Technical:
Knowledge of the Music Industry
Accuracy in data entry
Intermediate computer literacy using the following systems and software:
Microsoft Office (Word, Excel, PowerPoint)
Google Workspace (Gmail, Google Docs, Google Calendar, etc.)
Online communications platforms (Slack, Discord, Zoom, etc.)
Project management software (Monday.com)
The Co-op seeks individuals who enjoy collaboration, creativity, learning new skills, and engaging with artists and the community. This position includes evenings and weekends as scheduled.
To have your application successfully advance to screening, please ensure you complete all pre-interview questions.
Following our initial screening, applicants may be invited to a formal job interview. Interviews take place in April onwards until positions are filled.
ADDITIONAL INFORMATION
Canadian Musicians Co-operative welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please email jobs@canadianmusicians.coop if you have any questions or require accommodations to apply, or for your interview.
Co-op membership is not required to participate in the competition for this position, and no preference is given to existing members in our ranking process. Please note that you do not need to be a member of The Cooperative to apply. If you choose to accept a position with The Cooperative, you will be expected to join as a professional member upon acceptance of employment. Cooperatives are autonomous, self-help organizations controlled by their members.
Applicants not selected in this role are welcome to join the Co-op, as membership in a cooperative is open to all people who can reasonably use its services and stand willing to accept the responsibilities of membership. Professional Creator members enjoy access to the same live or digital resources, support and community as those in our Emerging Artist programs.
We thank you for your interest in Canadian Musicians Co-operative and submitting your application. Only those candidates selected for further consideration will be contacted.
Please visit our careers page to see more job opportunities.