Accounting Administrator

CT/HX, Cyrco Industrial Cooling Tower Division, a Fidelity Company, is looking for an experienced Accounting Administrator to support the accounting needs of our construction team.

This role will oversee accounts payable, accounts receivable, payroll processing, and certified payroll reporting, ensuring compliance with federal, state, and project-specific requirements.

The ideal candidate has strong experience with WennSoft GP, QuickBooks Time, job costing, and construction billing.

What you’ll do:

• Process accounts payable: enter vendor invoices, verify accuracy, match with POs, and manage payments.
• Manage accounts receivable: prepare invoices, track payments, and follow up on outstanding balances.
• Process weekly/bi-weekly payroll for field and office employees, including union and non-union staff.
• Prepare and submit certified payroll reports (WH-347 or state-specific forms) in compliance with prevailing wage requirements.
• Maintain timekeeping records and resolve discrepancies with supervisors.
• Track job costing, project expenses, and retention billing in QuickBooks Online.
• Handle payroll taxes, deductions, garnishments, and benefits administration.
• Prepare month-end reconciliations, bank statements, and financial reports.
• Support management with accurate, timely project and financial data.
• Assisting with other office duties as needed.

What you’ll bring to the table:

• 3+ years of accounting and payroll experience in the construction industry.
• Proficiency with WennSoft GP and QuickBooks Time and  required.
• Strong knowledge of certified payroll reporting, prevailing wage, and compliance requirements as well as Multi-State Payroll
• Strong customer service skills
• Advanced skills in Excel and Microsoft Office.
• Detail-oriented, organized, and able to meet strict deadlines.

Why you’ll love it here:

We know that a great career is about more than just the work — it’s about feeling supported, challenged, and appreciated.

• Professional Development: Access world-class training, workshops, and certifications to grow your expertise.
• Career Advancement: Clear growth pathways and mentorship from respected industry leaders.
• Generous PTO: Plenty of time to rest, recharge, and enjoy life outside of work.
• Health & Well-Being: Comprehensive medical, dental, and vision plans.
• Competitive Pay: Compensation based on experience, skills, and market considerations — plus eligibility for performance-based bonuses.

CT/HX, a Fidelity Building Services Group company, is a premium provider of cooling tower and heat exchanger service, as well as complete refurbishments, that significantly extends the life of the equipment and recaptures thermal efficiencies for all makes and models. Having performed over 10,000 projects nationwide, CT/HX has become a trusted partner to building owners, property managers, and service providers. Our markets range across mission critical, healthcare, industrial facilities, commercial buildings, district cooling plants and more.

CT/HX provides service for our clients nationwide from our locations in Florida, Maryland, Pennsylvania, Virginia, North Carolina.