Accounting Manager

Introduction:

At Ayers, we’re building something different. We’re a growing HVAC and plumbing company focused on quality work, real career growth, and a team-first culture. Whether you’re in the field or the office, we believe in giving our people the tools, training, and trust to succeed. Our mission is simple; to be a place our employees love working for, a company our customers love working with, and a business that is the envy of our competitors.

We’re looking for a skilled and dependable Accounting Manager to join our growing team. In this role, you’ll be responsible for installing, maintaining, and repairing plumbing systems in homes and businesses. You’ll work safely, professionally, and with a customer-first mindset.

What You'll Do:

1. General Ledger & Month-End Close

• Own month-end close process and timeline

• Perform all balance sheet reconciliations (bank, CC, AP/AR, accruals)

• Prepare and post journal entries with support and documentation

• Ensure proper cut-off for revenue, expenses, payroll, and inventory

• Maintain clean, supportable books ready for review at any time

2. Accounts Payable (AP)

• Manage vendor bills, coding, and approval workflows

• Match invoices to POs, contracts, and receiving (where applicable)

• Maintain vendor master data and W-9s

• Schedule payments to optimize cash flow and discounts

• Prevent duplicate or erroneous payments

• Handle vendor inquiries professionally and promptly

3. Accounts Receivable (AR)

• Own customer invoicing accuracy and timeliness

• Ensure job billing aligns with contracts, change orders, and schedules

• Manage collections process and follow-ups with ops/project managers

• Resolve billing disputes and short pays

• Track AR aging, retention, and cash application

• Reduce DSO and surface problem accounts early

4. Job Costing & Operational Accounting

• Ensure labor, materials, and subcontract costs are coded correctly

• Reconcile job cost subledgers to the GL

• Support WIP, percent-complete, and retention tracking

• Identify margin leaks and miscoded costs

• Partner with ops to explain job-level variances

5. Cash & Treasury Support

• Perform daily or weekly cash reconciliations

• Forecast short-term cash needs with leadership

• Monitor vendor payment timing vs. cash position

• Support lender reporting and covenant tracking

• Maintain discipline around restricted vs. unrestricted cash

6. Payroll & Labor Cost Support

• Reconcile payroll to the GL

• Ensure proper labor burden and allocations by job/entity

• Coordinate with HR on new hires, terminations, and pay changes

• Support audits related to payroll and labor

7. Financial Reporting & Review Support

• Prepare monthly financial statements by entity

• Create variance explanations vs budget and prior period

• Support internal management reporting (KPIs, dashboards)

• Assist controller/CFO with year-end, tax, and audit requests

• Maintain documentation to support all reported balances

8. Systems, Process & Controls

• Maintain accounting system accuracy (QBO, ERP, job cost systems)

• Improve AP/AR workflows and internal controls

• Implement standardized chart of accounts across entities

• Support ERP or system implementations and cleanups

• Identify process breakdowns and propose fixes

9. M&A & Growth Support

• Assist with onboarding acquired entities into accounting systems

• Clean up historical books post-acquisition

• Support opening balance sheet entries and reconciliations

• Help standardize billing, AP, and close processes

• Surface legacy accounting risks early

10. Compliance & Documentation

• Ensure sales tax, use tax, and local filings are supported

• Maintain organized digital documentation for all transactions

• Support insurance audits, workers’ comp audits, and lender reviews

• Follow record retention and internal control standards

What You Bring: