Human Resources Payroll Specialist

Definition and Role

The Human Resources - Payroll Specialist is a member of the Human Resource team.  This role will ensure accurate processing and recording of the company’s payroll, provide timely and accurate financial information, participate in daily data entry payroll processing and benefit management, as well as providing excellent customer service to employees.  This position reports to the Director of Human Resources & the Vice President of Administration.

Qualifications

·         Business Acumen, Critical Evaluation, & Ethical Practice.

·         Bachelor’s degree preferred, MBA or related degree is a plus.

·         3+ years’ experience processing multi-state payroll and experience of professional benefits administration including FMLA, LOA, STD, 401(k), and health benefit plan administration.

·         Experience with Netchex or other payroll systems.

·         Proven experience in a payroll position in a fast-paced environment required.

·         Strong knowledge of tax and wage laws.

·         Good understanding of the common fiscal procedures.

·         Proficient in MS Office; strong knowledge and experience with Excel is required.

·         An analytical mind with good math skills.

·         Exceptional multitasking and organizational skills in a fast-paced environment.

·         Ability to manage multiple priorities with frequent interruptions.

·         Able to meet deadlines on a consistent basis.

·         Highly self-motivated with the ability to work independently with minimal supervision and in a team environment.

·         Excellent customer service skills.

·         Exceptional written and verbal communication skills.

·         Excellent presentation skills.

·         Strong knowledge of federal and state regulations.

·         Strong work ethic and team player.

·        Ability to deal sensitively with confidential material.

·         Ability to communicate with various levels of management.

·         Willingness to learn.

·         Strong interpersonal skills.

·         Decision-making, problem-solving, and analytical skills.

·         Organizational, multi-tasking, and prioritizing skills.

Job Responsibilities and Duties

·         Perform daily payroll department operations.

·         Ensure proper processing of admin and provider bi-weekly payroll

·         Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

·         Screens timecards daily, reviews keyed entries, and verifies for accuracy

·         Communicates with supervisors to correct and fix timecard issues.

·         Correspond with employees or outside agencies regarding payroll earnings, W-2’s, and information request.

·         Process other financial compensations or deductions (e.g., garnishments, mileage stipends, refunds, severance pay).

·         Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions

·         Maintains accruals electronically.

·         Maintain payroll records and payroll system: such as job title change, change in wage, change in status, benefits, exemptions and saving deductions.

·         Oversee electronic payments and distribution of payroll checks.

·         Manage workflow to ensure all payroll transactions are processed accurately and timely.

·         Reconcile payroll prior to transmission and validate confirmed reports.

·         Keep track of hourly rates, wages, compensation benefits rates, status changes, terminations, etc.

·         Processing of employee terminations and changes.

·         Calculates and process all mandatory payroll deductions including taxes, child support orders, and garnishments.

·         Maintain Time and Attendance Correction Forms.

·         Accurate and timely year-end reporting (W-2’s, etc.)

·         Assisting employees, manager and senior leaders when needed.

·         Preparing reports that include summaries of earnings, tax deductions, and leaves.

·         Processing and issuing W-2 forms to employees.

·          Develop Time & Attendance training materials and conduct training new managers.

·          Address and resolve payroll discrepancies and answering any employee payroll queries.

·          Maintaining all payroll operations according to company policies and procedures.

·         Protect payroll operations by keeping information confidential.

·         Performs other duties as assigned.

Physical Requirements

• Mobility and Lifting: Frequent sitting for extended periods of time; frequent standing; frequent lifting up to 25 pounds.
• Visual: Constant ability to read information, including close up; constant ability to use a computer screen; frequent use of good overall vision, including color perception.
• Dexterity: Constant eye and hand coordination and manual dexterity to write, operate a computer keyboard and finely manipulate small objects.
• Emotional/Psychological: Constant ability to make decisions and concentrate