Parish Operations Coordinator

Job Identification:

Organization: Saint Mary’s Cathedral Basilica

Reports to: Saint Mary’s Cathedral Administrator

Status:  Full-Time

Location:  Onsite - Catholic Diocesan Centre, Downtown Halifax NS

The Parish Operations Coordinator is the key contact for events and activities taking place at St. Mary's Cathedral Basilica including liturgical celebrations in the main church, activities and events in the parish hall, and meals and hospitality in the Glebe. Coordinating these daily and weekly activities would constitute 50% of the daily work. The Cathedral building renovations and maintenance are activities that require coordination. Working with the Archdiocesan Building and Property Manager, you will be involved in tracking renovation and maintenance activities as they relate to operational issues.

As the key contact from the parish perspective, you will need to be proactive in your communications with key stakeholders including Contractors and Suppliers, Glebe Chef, and others. This role is also a resource for Saint Mary's Foundation and their fund-raising activities in support of the restorations and repairs to the Cathedral. You may be required to attend meetings and present the voice of the parish operations as required.

Key Responsibilities:

• Coordinate events and activities in the main church of the Cathedral. This includes scheduling liturgical events and coordinating hospitality arrangements.
• Oversee all aspects of room and board at the Glebe, including collaboration with the Chef and housekeeping staff to meet the needs of residents and guests.
• Oversee the maintenance and care of the Cathedral property and parking lot.
• Ensure the safety and security of the building and the well-being of the public visiting the Cathedral.
• Coordinate repairs and maintenance to support the effective operation of the Cathedral and the Glebe.
• In consultation with the Archdiocesan Property and Building Manager, coordinate restoration activities with a focus on supporting parish operations.
• Prepare and present meeting minutes from committee’s the position chairs; and create reports as required.

Relationships/Contacts

Internal

• Saint Mary's Cathedral Administrator
• Building and Property Manager
• Clergy
• Catholic Diocesan Centre staff
• Parish staff

External

• Parishioner
• Contractors
• Volunteer

Qualifications:

• Knowledge of the Roman Catholic church is required.
• Working knowledge of Parish activities specifically the Liturgical Year and its liturgical celebrations is preferred.
• Property management experience is preferred including coordinating maintenance repairs and resolving unexpected operating obstacles.
• Event Planning experience is required.
• Experience in coordinating a broad range of activities is required.
• Effective oral and written communication skills are essential.
• Strong interpersonal skills are required.
• Ability to implement decisions sensitively and effectively.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team
• Flexibility to work extended hours when necessary.
• Ability to prepare clear and concise written communication.

Conditions of Employment:

• Satisfactory background check and in compliance with the Responsible Ministry Protocol 
• Compliance with all relevant Archdiocesan policies 
• This is a full-time employment opportunity (35 hours per week)
• Opportunity to work in a faith-based work environment 
• This a full time onsite position. Core office hours are 8:30AM – 4:30PM. 
• Frequent interaction with others

Work Perks:

• Vacation: 3 weeks of vacation time offered  
• General Leave: 12 days of General Leave  
• Additional Leave Entitlements: Includes Spiritual Leave and Marriage Leave  
• Community & Culture: Morning prayer with Catholic Diocesan Centre staff  
• Health & Dental Benefits: Comprehensive group extended health and dental coverage  
• Retirement Benefits: Registered pension plan with 100% employer matching  
• Parking: Free on site parking 

Please visit our careers page to see more job opportunities.