Human Resources Specialist #693938

Complete Description: 

Duties/Responsibilities:

• Provides general information to University constituents regarding HR programs, e.g. benefits, payroll, time/leave entry, and approval processes.

• Coordinates attendance at the New Faculty Orientation (August) or New Employee Experience (biweekly for all admin/staff and for faculty hired after Fall).

• Inputs all Overload and Adjunct Contracts, and submits for approvals.

• Ensures timely completion of all faculty appointments.

• Monitors expiring appointments and performs relevant actions, such as reactivations, changes in appointments, summer contracts, change in allocations, separations, etc .

• Maintains the confidential nature of all employees and applicants' privileged information used or observed in the course of performing job duties.

• Performs other related duties as assigned or as directed. The omission of Duties Essential Function specific duties does not preclude the

• supervisor from assigning duties that are logically related to the position.

• Tracks and coordinates requests for immigration sponsorship and monitors expiring visa reports.

• Coordinates College/School/Department temporary workforce requisitions, and ensures time-entry and approvals are completed by Payroll deadlines.

• Monitors open positions, applicant status, coordinates interviews, maintains interview records in support recruitment.

• Prepares overload and adjunct contracts, and inputs updates to allocations as directed.

• In partnership with Academic Affairs, assists the HR Manager in preparing faculty offer letters.

• Ensures completion of all sign-on processes and background check clearances.

• Supports faculty pre-employment and onboarding, including transcripts, credentialing, employment permits etc. Completes and notarizes employment related documents.

• Assists with the transition of new faculty and staff hired by the College. Informs faculty and adjunct instructor of payroll sign-on process.