Adminstrative Assistant - 046AB

Duties:

• Perform various maintenance duties to ensure the overall facility operations are maintained to meet health & safety standards. 

• Monitor incoming work requests and provide professional and timely responses.

• Perform routine repairs and maintenance on equipment and facility structures.

• Evaluate immediate needs and prioritize work to maintain daily workflow based on operational needs.

• Assess the need for ordering supplies, materials, and equipment based on inventory levels.

• Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures. 

• Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. • Issue and deliver goods from stock according to procedure.

• May package goods for shipment.

• Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. 

• Operate various communication systems such as telephones and computers, and keep records of such communications. 

• Schedule appointments and meetings using various office tools.

• Set up conference rooms for meetings and events.

• Perform routine processing activities, including checking forms for completeness and accuracy.

• Operate and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens. 

• Mount bulletin and dry-erase boards.

• Minor furniture assembly/repair.

• Set up workstations and cubicles for incoming employees.

• Plan or assist in the layout and cleanliness of storage areas. Keep shelves and stock clean, neat, and in proper place.

• Assist with furniture delivery and placement.

• Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.

• Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.

• Maintain various listings for mail service purposes. 

• Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage.

• Move and arrange heavy office equipment as needed. 

Education: High School or Equivalent