Accounting/HR Manager

Company Overview

Rainbow Adventures is a premier private Jeep Tour Company located in Sedona, AZ.  We are dedicated to preserving the culture, heritage and ecological diversity of the people and places within the City of Sedona. Our Mission is to entertain, inform and inspire people from around the world through unique outdoor recreation that provides enriching experiences.

Summary

We are seeking an Accounting/Human Resources Manager to join our team at Rainbow Adventures. In this role, you will be responsible for overseeing all aspects of accounting and human resources management.

The Accounting & HR Manager will provide leadership and overall direction to all activities related to accounting and bookkeeping, administration, human resources, office management, and safety aspects of the Company. This position will work closely with all members of the management team to implement policies that reinforce the core values and culture of the organization.

The ideal candidate will have at least 3 years of QuickBooks online experience. Prior experience using an HRIS or payroll system such as Paychex, ADP or Heartland would be ideal but not required. This candidate must possess excellent analytical skills and attention to detail. Must be able to work in a dynamic and continuously evolving environment.

Primary Duties and Responsibilities:

Function as an effective member of the management team, setting overall direction for the company and representing the administrative and accounting functions in all planning efforts.

• Develop consistent and fair personnel policies that comply with all federal and state regulations and that reflect the organization’s core values and culture. Maintain and update the Employee Handbook.
• Prepare all budget and financial reports (weekly, monthly, quarterly, annually) as needed by owners, management team members, and other functional managers.
• Establish a budget for the organization and track monthly operating results.
• Direct, coordinate, staff, and oversee all aspects of the company administrative and bookkeeping functions.
• Negotiate company insurance policies annually.
• Oversee financial activities and provide backup support to Accounts Receivable, Invoicing Accounts Payable and Payroll functions as needed.
• Administer all employee benefit programs, maintain and update employee files, and interface with payroll process as needed.
• Review, process and verify all new hire paperwork for all employees and enter new employees into a payroll system.
• Bi-weekly payroll processing, reviewing timesheets and PTO and ensuring information entered into payroll system is accurate.
• Develop safety programs and policies that comply with all federal (e.g. OSHA), state and local regulations, and are implemented consistently through the business. Maintain and update the organization’s Safety Manual.
• Prepare and deliver documentation to collections agencies for liens, collections, and small claims processing. Annually identify receivables to be written off as “bad debt”.
• Ensure that all client account inquiries are responded to in a timely and professional manner.
• Develop and post ads for hiring of all positions.
• Support all company functions in recruiting and hiring new employees including: Screening resumes and applications, sending questionnaires, conducting phone or in-person interviews, and executing new hire orientation.
• Coordinate and assist with all terminations, layoffs, and leaves of absence.
• Establish relevant policies and procedures for, and assist managers in timely execution of, performance assessment, employee development plans and training programs.
• Submit and track all Worker’s Compensation claims and related compliance requirements.
• Ensure all required bank reporting is completed on time.
• Develop and implement HR strategies that support business goals and enhance employee engagement.
• Ensure compliance with employment labor laws and regulations.
• Address employee relations issues and mediate conflicts effectively.
• Oversee performance management processes and provide guidance to managers on employee development.

Requirements

• The ideal candidate will have at least 3 years of QuickBooks online experience.
• Prior experience using an HRIS or payroll system such as Paychex, ADP or Heartland would be ideal but not required.
• This candidate must possess excellent analytical skills and attention to detail. 
• Accounting Degree or equivalent experience required.
• Proven experience as an Accounting/HR manager or similar role in a tourism industry preferred. 
• Strong knowledge of employment labor law and HR best practices.
• Excellent conflict management and communication skills.

If you are ready to make a significant impact in the tourism industry and lead our HR initiatives at Rainbow Adventures, we invite you to apply today!