Administrative Operations Assistant

ALABAMA REGIONAL MEDICAL SERVICES Birmingham, AL $17.00 per hour
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SUMMARY: To provide administrative support to the Chief Operating Officer. Manage and coordinate daily operational activities and systems as well as individual operations projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Schedule and organize complex activities such as meetings, travel, conferences and department activities for the Chief Operating Officer.
  • Act as a liaison with other departments and outside agencies, and handles confidential and non-routine information for the Chief Operating Officer.
  • Type and design general correspondence memos, charts, tables, graphs, business plans, minutes of the Environment of Care Sub-Committee meetings, strategic Planning meetings etc. for the Chief Operating Officer.
  • Organize and prioritize large volumes of information and calls.
  • Sort and distribute mail, drafts written responses to regularly occurring request for information by phone or email.
  • Work with managers and other operations staff to ensure that administrative tasks are completed. Ensure that business functions efficiently.
  • Assist with recruitment and onboarding processes.
  • Maintain Operations’ staff schedules, and provide administrative support to the time approval payroll process for Operations Staff.
  • Ensure Operations’ new-hires are properly on-boarded and set up with systems access and required job resources.
  • Ensure new-hires are adequately trained to perform assigned duties in accordance ARMS Policies and Procedures.
  • Work independently and with a team on special non-recurring and ongoing projects.
  • Work with the Chief Operating Officer to plan, schedule and review staff workloads to ensure tasks are completed in a timely manner and within budget.
  • Analyze all operations and forward suggestions for improvement to the Chief Operating Officer.
  • Perform additional tasks as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Possess excellent computer literacy.
  • Excellent written and verbal communication skills.
  • Superb organizational skills.
  • Outstanding interpersonal skills.
  • Knowledge of general medical operations.
  • A willingness to learn.

EDUCATION AND EXPERIENCE:

Associate Degree or four years of relevant experience, or equivalent combination of education and experience required.

OTHER SKILLS AND ABILITIES:

Previous experience in a similar role

Relevant certificates or certifications

Additional courses in Business, Clerical Office Administration, or a relevant course

Job Type: Full-time

Pay: From $17.00 per hour

 
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