HR Recruitment Coordinator

Job Overview:

The HR & Recruitment Coordinator will work closely with the HR Team with a primary focus on the support and management of recruitment life cycle and a secondary focus on day-to-day activities of the employee life cycle for a team of approximately 600 salaried and hourly employees. The HR & Recruitment Coordinator will be provided with a well-rounded HR experience.

Responsibilities and Duties:

Primary Recruitment Focus

• Responsible for full recruitment life cycle of internal and external candidates, with guidance and assistance from HR Team as necessary or directed.

• Coordinates with Hiring Managers with the preparation and posting of roles internally and externally and including use of Applicant Tracking (Payworks) and other programs.

• Manages current and future LMIA needs, including alignment with government requirements for posting roles, recruiting and assigning candidates to open roles.

• Acts as liaison between candidates and company, with guidance and overview from the HR Director as necessary.

• Prepares documentation and submits LMIA request documents to designated government body for review and approval.

• Collaborates with Hiring Managers for the review of applicant information/ source candidates (internal or external), schedules and completes screening interviews, schedules interviews with appropriate Hiring Managers, completes reference checks and prepares offer documentation.

• Create and regularly maintain recruitment tracking documentation: days to fill, candidate life cycle and other demographic information.

• Proactively collaborates with HR Team to develop trend tracking and high/low season hiring projections.

• Prepares onboarding “welcome” announcements for internal distribution.

• Maintains online recruitment presence through upkeep of internal and external recruitment websites (indeed, linkedin, etc.)

• Collects required hiring documents (AGLC certificates/PIC/etc.)

• Sends New hire packages to employees and ensures they are fully completed (tax forms, OT Agreement, NDA, etc.)- liaises with candidates for follow-up as necessary

• Participates in career fairs as necessary.

• Other duties as assigned.

Secondary Human Resources Focus

• Member of the larger HR Team who responds to internal and external HR related inquiries or requests and aids as necessary or as directed.

• Maintains records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) through the HRIS, Payworks, and ensures all employment requirements are met.

• Liaises with other departments or functions (payroll, benefits, etc.) and acts as an employee advocate.

• Coordinates and assists with training sessions and seminars, in conjunction with HR Generalist.

• Produces and submits reports on general HR activity as requested.

• Participate in preparations and host employee focused events (townhalls, health & safety, community, etc.)

• Assist in ad-hoc HR projects, such as collection of employee feedback.

• May assist with employee surveys.

• Maintain SharePoint Server organization and data storage - files, server, policies.

• Ensure all HR files are complete and updated in HR module using Payworks.

• Generates and files termination paperwork.

• Works closely and communicates regularly with Payroll regarding employment changes, new hires, departures, etc.

• Other duties as assigned.

Education and Experience:

• Preferred minimum of 2+ years’ experience as an HR Coordinator with a focus on recruitment, or relevant human resources/administrative position.

• 2+ years’ experience with the full life cycle of the LMIA process required.

• Post secondary HR accreditation is considered an asset.

• CPHR Designation is considered an asset.

• Experience with Human Resource Management Systems is an asset. (ADP, Payworks, Ceridian, etc.)

Skills and Abilities:

• Excellent written and oral communication, and interpersonal skills. Ability to communicate effectively and tactfully with all levels of personnel while maintaining effective working relationships.

• Ability to communicate effectively and tactfully with all levels of personnel while maintaining effective working relationships.

• Ability to work cohesively as part of a team.

• Highly responsible and reliable.

• Follow policies, procedures, and service standards.

• Professional demeanor and ability to approach situations in a tactful, professional and friendly manner.

• Ability to work calmly under pressure and treat others with respect regardless of their status or position.

• A passion for providing excellent service and full alignment with the organization’s vision.

• Ability to handle data with confidentiality.

Job Requirements:

• Professional demeanor and ability to approach situations in a tactful manner.

• Ability to work calmly under pressure and treat others with respect regardless of their status or position.

• Training in Outlook Express, Microsoft Office (Word and Excel) is required.

• Unrestricted Driver’s License and Clean Driver’s Abstract

Work Conditions and Physical Requirements:

• Walk/stand – Must be able to walk/stand throughout much of the shift.

• Talk/hear – must be able to detect, determine, identify, observe, inspect, and assess. This position frequently communicates with guests and employees throughout the entirety of the shift. Must be able to exchange accurate information and professionalism in these situations.

• Occasional kneeling, pushing, and pulling.

• Occasional ascending or descending ladders, stairs, and ramps.

• Frequent lifting and carrying up to 50 lbs.

• Works in an indoor, fast-paced environment.

• Advanced attention to detail.

• Ability to work under pressure.