Executive Assistant

Rainbow Adventures LLC is a premier private Jeep Tour Company located in Sedona, Arizona.  We are dedicated to preserving the culture, heritage and ecological diversity of the people and places within the City of Sedona.  Our Mission is to entertain, inform, and inspire people from around the world through unique outdoor recreation that provides enriching experiences.

Job Summary:  The Executive Assistant will provide high-level administrative support to the executive team, ensuring the smooth operation of the office and facilitating effective communication and coordination.  The ideal candidate will be detail-oriented, resourceful, and able to handle multiple tasks with a high degree of professionalism and confidentiality.

Key Responsibilities:

• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism
• Coordinate with insurance providers and fleet management provider for fleet changes, registrations, and insurance cards.  Ensure all fleet vehicles have current registration.
• Work closely with the Executive Team and Accounting Department to ensure accurate accounting systems such as invoices, payments, inventories and budgets are in place.
• Maintain and organize documents, files and records, ensuring all documents are easily accessible.
• Coordinate and organize meetings, company events, and team-building activities.
• Assist with special projects and initiatives as needed.
• Serve as a liaison between executives and internal/external stakeholders.
• Monitor and respond to emails and other communications on behalf of the executive team.
• Perform general office duties, such as ordering supplies, managing files, and maintaining office equipment.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in business administration, communications or a related field preferred.
• Experience with QuickBooks Online preferred.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access and Teams)
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality
• Strong problem-solving skills and attention to detail.

Benefits:

• Comprehensive Medical, Dental and Vision plan.
• Paid Time Off
• Accidental Insurance covered at 100%
• SNAP Fitness Membership Discount
• Positive and collaborative work environment.
• Opportunities for growth and leadership development.