Adminstration Assistant - 23596

Job 1,2,3,4– Certification Unit/Reproduction Unit

• Assist in the processing of orders for birth, death, marriage and dissolutions certificates

• Pulls fiche cards, makes white copies, produces records for paid batches.

• Assist in managing VitalChek orders and updating database with order comments

• Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests

• Sort and mail orders to NYC Bureau of Vital Records as needed

• Keys and verifies all amended and corrected birth and death certificates scanned for FileNet

• Interfile current vital event certificates

• Other clerical duties as needed to help fulfill orders for vital records

Job 5 – Correction/Amendment Unit

• Types Amendment cases from books, FileNet and SPDS

• Audits and mails certificates to local registrars and applicants

• Files sealed records and CCFS (Court Ordered Paternity)

• Review and fulfill correction orders to birth certificates

• Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment

• Assist in record searches for tracking and verifying vital event records for internal/external stakeholders