Facilities & OHS Assistant

Facilities & OHS Assistant

What's in it for you?

Wage: $20.00 - 22.00, depending on experience

Hours: Monday - Friday, hours between 7am - 530pm

Location: Nanaimo, BC

Benefits: Includes dental care, extended health care, vision care, group RRSP, up to 50% reduction on childcare fees

About us!

At BGC Central Vancouver Island we are looking for enthusiastic people that want to spend time making a difference in the lives of children and youth in our communities! If you are up for a fun, challenging, yet fulfilling job, this might be the place for you!

Job Duties:

·    Responsible for the tracking and management of BGCCVI’s facilities, fleet and technology assets including preventative maintenance programs, fleet insurance and major repairs, using a project management approach.

·    Monitors and carries out preventative maintenance procedures and schedules for buildings, equipment and grounds in coordination with the Leadership Executive Assistant.

·        Performs basic maintenance and repairs to agency program locations/vehicles.

·       Works with the Leadership Executive Assistant to coordinate the ordering, checking, and receiving of cleaning and maintenance supplies for effective operations of all BGCCVI locations.

·        Manages and assigns work to external maintenance providers and contractors as required, in accordance with organizational priorities.

·        Support administration in the tracking, budgeting, and accounting of all capital/maintenance tasks and operations.

·        Work with lessees of BGCCVI’s owned properties to support their needs whilst maximizing value to the organization through a proactive facilities management program.

·        Provides clear and concise communication in all aspects of the role within the organization and to external service providers, funders etc.

·        Maintains monthly and annual reports in the area of asset management for review by the Leadership Team.

·        As part of facilities management, ensure snow and ice removal is undertaken and where necessary ensure locations have a proactive snow removal and ice safety program in place.

·        As an integral member of Joint Operational Health and Safety, conduct regular site inspections and safety evaluations, documenting findings and corrective actions.

·        Oversee bi-annual internal inspections of BGCCVI program and administrative locations.

·        Participate in Joint Health and Safety Committee (JOHSC) monthly meetings and follow up on action items.

·        Ensure a safe working environment for all personnel and third parties.

·        Additional operations and maintenance duties as assigned.

Qualifications

•       Successful completion of a certificate/diploma in administration, facility management, or related field.

•       2+ years of experience in a facility, transportation, asset management role.

•       Experience in non-profit sector would be an asset

·        Working knowledge of Occupational Health and Safety Standards, including WorkSafeBC; Community Care Licensing; CARF or willingness to learn

·        Excellent project management skills

·        Excellent organizational and communication skills

·        Strong attention to detail and accuracy

·        Ability to meet deadlines

·        Strong customer service focus

·        Decision making, problem analysis and problem-solving skills

·        Knowledge and use of Microsoft Office

Working conditions

The Facilities & OHS Assistant operates in a shared office environment and is required to be on site. The Facilities & Assistant will be required to travel for meetings, events or site visits as part of their role.

BGC Central Vancouver Island is an equity employer and encourages applications from persons with disabilities, members of visible minorities, Indigenous people, people of all sexual orientations and genders, and others who may contribute to a diverse and inclusive staff team.

Please visit our careers page to see more job opportunities.