Human Resources Assistant - AVALA Hospital - Part-Time

Summary

Provides administrative assistance to the Human Resources Department and performs a variety of tasks such as maintaining records, processing paperwork, data entry, scrub fittings for new hires, updating employee records in various systems and answering phones.

Essential Duties and Responsibilities

Ø  Supports Human Resources processes by assisting in daily operations of the department

Ø  Submits employee data reports by assembling, preparing, and analyzing data, including birthday/anniversary lists, new hire and termination reports, licensure, and certifications

Ø  Maintains employee information by entering and updating employment and data changes

Ø  Provides clerical support

Ø  Answers the telephone, relays messages, and maintains equipment and supplies

Ø  Maintains employee confidence and protects operations by keeping human resource information confidential

Ø  Maintains quality service by following organization standards

Ø  Other duties as assigned

Core Competencies

Action Orientation - Targets and achieves results, overcomes obstacles, accepts responsibility, establishes standards and responsibilities, creates a results-oriented environment, and follows through on actions.

Communications - Communicates well both verbally and in writing. Effectively conveys and shares information and ideas with others. Listens carefully and understands various viewpoints. Presents ideas clearly and concisely and understands relevant detail in presented information.

Creativity/Innovation - Generates novel ideas and develops or improves existing and new systems that challenge the status quo, takes risks, and encourages innovation.

Critical Judgment - Possesses the ability to define issues and focuses on achieving workable solutions. Consistently does the right thing by performing with reliability.

Customer Orientation - Listens to customers, builds customer confidence, increases customer satisfaction, ensures commitments are met, sets appropriate customer expectations, and responds to customer needs.

Interpersonal Skills - Effectively and productively engages with others and establishes trust, credibility, and confidence with others.

Leadership - Motivates, empowers, inspires, collaborates with, and encourages others. Builds consensus when appropriate. Focuses team members on common goals.

Teamwork - Knows when and how to attract, develop, reward, and utilize teams to optimize results. Acts to build trust, inspire enthusiasm, encourage others, and help resolve conflicts and develop consensus in creating high-performance teams.

Professional Requirements

Ø  General experience as an HR clerk

Ø  Hands-on experience with an HRIS or HRMS preferred

Ø  Excellent organizational skills

Ø  Strong communications skills

Ø  Strong customer service experience

Ø  Strong telephone skills

Regulatory Requirements

Ø  High school diploma, GED, or equivalent

Skills

Ø  Ability to communicate effectively in English, both verbally and in writing

Ø  Basic computer skills and knowledge

Ø  Reporting skills

Ø  Maintaining employee files

Ø  Dependability

Ø  Organization

Ø  Scheduling

Ø  Confidentiality

Ø  Independence

Ø  Verbal communication

Ø  Teamwork

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires repetitive motions, standing, walking, bending, kneeling and stooping all day. The employee must frequently lift or move items weighing up to 50 pounds.