Executive Assistant to the Chief Financial & Operating Officer and Project Coordinator to the Executive Director of Strategy & Innovation

- Title: Executive Assistant to the Chief Financial & Operating Officer and Project Coordinator to the Executive Director of Strategy & Innovation

- Salary: $36/hour

- Overtime pay after how many hours: 40

- Overtime pay salary per hour: $54

- Permanent employment

- Hours: 8:30am – 4:30pm 

- Days of work: Monday to Friday

- Work location: 2 Ridley Road, St. Catharines, ON, L2R 7C3

- Vacation days: 3 weeks of paid vacation + 1 week of paid shutdown at Christmas

Employer

Ridley College is a private boarding and day university-preparatory school located in St. Catharines, Ontario, Canada, 20 kilometers from Niagara Falls, established in 1889. The school confers the Ontario Secondary School Diploma and the International Baccalaureate diploma programme. With over 850 students from 60+ countries, the largest boarding programme in Ontario and the third largest in Canada, Ridley College is a truly international, co-educational day and boarding school.

https://www.ridleycollege.com/

Role Overview

This is a hybrid role that directly supports both the Chief Financial & Operating Officer (CFOO) and Executive Director of Strategy & Innovation (EDSI), across both Finance & Operations and Strategy & Innovation departments at Ridley College. The work combines executive support, governance coordination, strategic project management, and stakeholder liaison. You will be responsible for ensuring that executive leadership, committees, and at times the Board of Governors receive well-prepared reports, agendas, and documentation, and that strategic and operational initiatives are coordinated across the school.

You will be a person who ensures that information flows between departments, that initiatives stay on track, and that leadership has the materials they need to make decisions.

Duties

- Executive and administrative support, governance coordination, strategic project management, and stakeholder liaison for the CFOO and EDSI

- Conduct research, analyze and gather data to support the preparation of reports, proposals, and presentations for executive and board consideration, drawing on both internal and external sources as needed

- Review, evaluate and implement administrative procedures and guidelines to support the work of senior leadership, committees, and the Trustee Board of Directors, ensuring effective governance and operational consistency

- Review, assess, and synthesize incoming and outgoing correspondence, reports, and submissions

- Coordinate the drafting and delivery of executive summaries, briefing notes, and reports for review by senior management, committees, and the Corporate Trustee

- Organize and coordinate meetings of committees, Corporate Trustee, and other leadership groups, including preparing agendas, compiling documentation, recording minutes, and maintaining accurate records

- Serve as a liaison between senior leadership, department heads, and external organizations, facilitating communication, coordinating initiatives, and ensuring alignment on strategic and operational objectives

- Research best practices and systems with other educational institutions, such as Service Hour management, to provide informed recommendations and options for school initiatives

- Collect, analyze, and present data from school-wide surveys such as student and parent satisfaction and wellness surveys, to inform leadership decision-making and strategic planning

- Provide high-level client and stakeholder service on behalf of executives, including addressing inquiries, resolving issues, and liaising with partners, suppliers, and other stakeholders to support organizational priorities

- Occasionally arrange travel, related itineraries and make reservations

- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

- Type and proofread correspondence, forms and other documents

Requirements

-       Bachelor’s degree in business or public administration or related education.

-       A certification or degree in sustainable management or in business administration with a focus on international business, leadership, and strategic decision-making is considered an asset.

-       Minimum 3 years of related administrative or project coordination experience at the executive level are required.

-       Knowledge of the full range of administrative procedures, processes, and protocols for an executive office, including correspondence management, logistics, and preparation of a variety of documentation.

-       Knowledge of and ability to apply principles of project management at an advanced level.

-       Demonstrated ability with advanced Microsoft Office applications and database management.

-       Exceptional organization skills and attention to detail.

-       Strong leadership skills.

-       Strong sense of professionalism and ethics with a demonstrated ability to handle sensitive or private information with tact and discretion.

-       Ability to analyze processes and procedures and implement applicable improvements.

-       Ability to prioritize and manage conflicting demands.

-       Ability to research, analyze and summarize information on resources and prepare summary reports with recommendations.

-       Ability to interpret and implement policies and procedures.

-       Ability to work in a fast-paced environment, with tight deadlines and a large workload.

-       Ability to work under pressure.

-       Excellent interpersonal awareness, client service, and communication skills to build productive working relationships with executives, staff, and external stakeholders.

-       Superior communication ability, including business writing and report writing skills in English.

-       Effectively communicates and builds rapport with project stakeholders.

-       As a condition of employment, a satisfactory Vulnerable Persons Screening Report must be provided. 

Benefits

-       Health benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits

-       Financial benefits: Group insurance benefits, Life insurance, Pension plan

-       Long term benefits: Long-term care insurance

-       Free parking available

-       Ongoing professional development and learning opportunities

-       Team building opportunities

-       On-site amenities: employees can use campus facilities such as  gym, squash courts, arena

-       Paid time off: 2 personal paid days per year

-       Wellness program

How to Apply

While all applicants are thanked for their interest, only those chosen for interviews will be contacted.

Please upload a resume, cover letter, and proof of relevant work experience in the fields on the right side of this page.

Ridley College is committed to fostering an inclusive, accessible and equitable environment where everyone feels respected, valued and supported.  Accommodations are available for applicants with disabilities throughout the recruitment process.  If you are selected to participate in the recruitment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used in order to ensure your equal participation.