Administrative Assistant

Brief Description:

The Administrative Assistant will provide high-level administrative support to the accounting department and senior staff.

 Tasks:

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for accounting and senior staff
• Maintain records, ordering supplies, and performing basic bookkeeping
• Receives incoming communication and mail on behalf of staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Organize meetings and booking meeting rooms
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Contractor requirements: State licensing, renewals, permits
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Maintaining a clean entrance way
• Responsible for all upkeep of common area stocking, and kitchen cleanliness.
• Maintains cooperative working relationships with other employees, suppliers, contractors, and customers.
• Verify vendor & subcontractor ach information
• Assist in yearend payroll reconciliation and 1099 disbursements
• Complete and maintain all credit applications
• Assist in onboarding, benefit enrollments, and basic human resource duties

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• Notary preferred

Benefits:

• 401(k)
• Health insurance
• Vision insurance
• Dental insurance
• Paid time off
• Supplemental insurance
  • Company fully paid LTD and Accident insurance