Administrative Data Assistant

This position provides overall administrative support for Family Education Services.  The primary focus of this position is the management of client information including records management.  This position will provide direct administrative support to the Assistant Director, Family Education Services.

RESPONSIBILITIES:

• Complete intake registration for Family Education classes and workshops as required.

• Completes program statistical and progress reports as required.

• Processing data as required into ETO and data collection requirements.

• Maintain a system for open and close file confidentiality.

• Provides telephone support for program staff, as assigned and front desk coverage.

• Collects and distributes mail for program staff as assigned.

• Maintain and order general supplies for program staff.

• Maintain public relations material for Family Education Services.

• Provides administrative support to the assigned agency team(s).

• Provide backup administrative support as required for other program departments and the front desk.

• Attends required staff meetings, training or conferences.
• Participates in agency work teams as assigned.

EDUCATION:

• High School or GED
• * Bachelor's degree preferred

EXPERIENCE:

• Two years, Administrative Assistant experience

  • Minimum of one year with database management and input experience

  • ETO a plus
    

SKILLS

Excellent oral and written communication skills

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.

• Ability to work well with others in a diverse population

• Ability to multi-task, while maintaining complex schedules and managing administrative support

• Superior organization skills and dedication to completing projects in a timely manner

• Detail oriented and comfortable working in a fast-paced office setting

WORK ENVIRONMENT:

• 35 hours per week