JOB TITLE: Controller
EMPLOYMENT TYPE: Full-Time
REPORTS TO: Chief Operating Officer
Family Support Center (AAFSC) is a non-profit, non-sectarian organization
established in 1994 to provide culturally and linguistically competent,
trauma-informed social services. Across our eight locations, we empower
immigrants and refugees with the tools they need to successfully acclimate to
the world around them and become active participants in the community.
While we support anyone who walks through our doors, over
27 years, we have developed expertise in serving the Arab, Middle
Eastern, North African, Muslim, and South Asian (AMENAMSA) immigrant and refugee communities.
AAFSC works across
four priority areas—Promote, Get Ready, Prevent, and Communicate—to achieve our
ultimate goal of strengthening families. AAFSC promotes mental and physical
wellbeing, food security, healthy relationships, and family reunification. We
get our families ready to succeed, work, and lead productive lives. We prevent
domestic violence, child abuse, and neglect by counseling families, offering
case management services to victims of violence, and cultivating healthy
relationship skills in young people. Finally, AAFSC communicates the needs of
the marginalized, amplifying their voices for increased impact.
The Controller is
an experienced financial leader who provides both strategic and day-to-day
partnership across the organization to ensure strong financial management and
literacy, and organizational agility, impact, and scale. The Controller
oversees accounting systems and processes, risk, reporting and audit
activities; leads the annual budgeting process; and develops and refines the
organization's financial systems and processes in partnership with Senior
Leadership. The Controller assures the financial viability of the organization
by strengthening and overseeing the fiscal management systems needed to support
current and future growth while maintaining the organization’s internal control
structure. Critical to success in the role, the Controller must effectively
balance compliance requirements and program needs.
person in this role will be organized, have high attention to detail and will
have the capacity to thrive under pressure while working on multiple projects.
This person must be able to exercise discretion and a high degree of
confidentiality at all times. A commitment to immigrant, refugee and low-income
communities is essential for success in this role.
Essential Duties & Responsibilities
and support the CEO, COO and leadership team on all financial planning and
· Create models,
reports and other tools that enable staff, Board of Directors, and executive
leadership to make sound, data-driven financial decisions.
and refine financial systems and processes that will help teams across the
organization work collaboratively and effectively while optimizing the use of
the optimization of systems and procedures to ensure that reliable finance
data, information, and knowledge are accessible in as close-to-real-time as
possible to key decision- makers throughout the organization.
Support grant, annual and multi-year budget
processes, ensuring that activities are forecasted and reported appropriately,
and that variances are tracked, explained, and reported on a monthly basis.
the business development function by reviewing cliff-funding analysis,
pipeline, start-up costs, and other key performance indicators.
· Lead audit preparations and manage the ongoing relationship with external auditors
to ensure compliance with all
with the Resource Development team to ensure timely receipt of all pledge
payments and ensure donor restrictions are adhered to and correctly reflected
in financial statements.
Ensure Strong Financial Systems and Controls
effective day-to-day accounting for grants, general accounting matters,
payroll, and financial operations.
accurate books and financial reporting, in a precise and timely manner.
· Collaborate with Senior Leadership to ensure budget versus actual and reforecast reports are accurate.
Monitor expenditures and manage cash flow.
· Work to strengthen the organization’s internal
controls and streamline fiscal processes to protect AAFSC’s financial and physical
assets and prudently manage its resources.
with the preparation of financial schedules for senior leadership, Audit &
Finance Committees, and the Board of Directors.
Coordinate annual audit,
including preparing annual
audit schedules for the external
auditors and preparing annual audited financial statements.
IRS Form 990, CHAR 500 and other required government filings.
Review bank and credit account reconciliations.
for determining credit card usage and employee reimbursements are within
compliance of internal policies.
the New York State sales tax and organization’s lobbying filings.
Prepare all required invoices, vouchers, and
Maintain effective and coordinated budget monitoring processes.
financial data to seek cost improvements.
Oversee an accurate, efficient and timely
financial laws and regulations impacting non-profit organizations, maintain
fiscal compliance and internal
controls across all areas of responsibility, and recommend processes and strategies to meet legal
and policy requirements.
effective policies, practices and tools to improve financial operations,
including effective budgeting processes to better align resources with
strategy, and enable visibility into and effective management of revenue and spending.
oversight and compliance of all external financial reporting and ensure that
internal reporting metrics and processes are tied to the strategy
and operations of the organization.
that effective internal controls are in place and functioning as intended to ensure
compliance with GAAP and applicable federal, state and local regulatory laws and rules for
financial and tax reporting.
Support Overall Stewardship of Assets
strategic fiscal planning to offer a basis for future decision-making in the
organization, including future expansion.
Work alongside all departments to support
financial literacy and budget decision-making.
Manage the organization’s banking and fiduciary relationships.
as staff liaison to the Finance and Audit Committees; participate in Board
meetings as requested; and provide timely, useful and accurate financial and
management reporting to support effective Board governance and decision-making.
the Board and leadership team in forecasting, analyzing, and understanding
financial trends and impacts stemming from the organization’s operating model,
strategic plan, and ongoing execution.
Develop and Nurture a Strong, Collaborative Finance Team
model and uphold an environment within the Finance team that is collaborative,
with a problem-solving and service-oriented mindset, supporting partnerships across the organization and enhancing the skills of
the existing team/service provider team.
mentor, and develop a strong, integrated finance team, managing work
allocation, training, problem resolution, performance evaluation, and team dynamics.
· Ensure team members are well positioned to be effective business partners and recognized by colleagues, management, and Board as
trusted, reliable, and active partners in achieving strategic goals and objectives.
· Execute consistent performance management, providing
specific actionable feedback
about job task proficiency,
responsibilities and professional behaviors; identify performance that doesn’t
meet standards and support performance improvement; support professional
development of finance team members.
Ambassador & Champion
relationships on behalf of and in support of the organization in
partnership with Senior Leadership and the Resource Development team.
This includes being sensitive to and aware of others, providing every
client, partner and participant with high-quality service, professional
communication, and follow through, and always keeping Senior Leadership
and the Resource Development team aware of any opportunities,
challenges, or updates.
team members are expected to support the Resource Development team with
any requests in a timely manner, including, but not limited to: grant applications,
reports, attendance at meetings, hearings, or other events, and sharing
of AAFSC social media, flyers, and
other externally-facing communications.
a willingness to respond to evolving community needs, including, but
not limited to, making referrals in light of community needs, supporting
with the development of and implementation of new initiatives or
programming, and, raising awareness of new or evolving needs.
act with integrity, positivity, dedication, and professionalism within
the office and externally. This includes, but is not limited to, email
communication, verbal communication, communication with colleagues and
peers, communication with clients, or communication with external
partners or agencies.
duties and responsibilities
in AAFSC meetings and internal and external trainings.
updated on non-profit accounting knowledge and best practices by attending
educational workshops, joining professional associations, building networks
with fellow professionals and reviewing of industry publications.
other duties assigned by President & CEO and COO.
5+ years in progressively expansive financial
roles, with strong understanding of non- profit accounting.
professional experienced in finance, accounting, contracts, budgeting and cost
control principles, including GAAP and automated financial reporting systems
in accounting or finance or relevant field required; MBA or CPA preferred.
ability to oversee
the detailed preparation of budgets/financial accounts
and to understand and analyze
financial data, both at an overall organizational level as well as the detailed
ability to pivot from day-to-day accounting to high level financial strategy
work is essential.
proven track record of successfully driving organization-wide accounting and
finance process and systems changes, bringing greater efficiency and
effectiveness to an evolving organization, leveraging technology as appropriate.
knowledge of accounting and reporting software.
knowledge of, and direct experience working with, federal, NY State and New
York City government donor funding, contracting and reporting requirements, and
compliance and auditing activities.
Working knowledge of, and direct
experience working with supporting the financial
management of foundation grants and other sources of private funding.
Strong problem-solving and creative skills with
the ability to exercise sound judgment and make data-driven decisions based on
accurate and timely analyses
· Extensive experience with long-range financial
planning and budgeting with a diversified donor base.
to diversity and inclusion as well as cultural awareness and sensitivity.
Excellent organizational, time-management, follow-up, and administrative skills with attention to detail.
with the ability to work independently, and as a part of a team, in a
fast-paced deadline-driven environment.
be able to exercise discretion and confidentiality at all times.
We are an equal
opportunity employer that values diversity at all levels. All individuals are
encouraged to apply.
Arab American Family Support Center is an EEO employer - M/F/Vets/Disabled