Payroll Specialist

Basic Job Description:

Working under the direction of COO and the VP of Human Resources, this role will perform all activities necessary to process payroll in a multi-location, multi-state environment.

Essential Duties and Responsibilities

• Performs all activities necessary to process one or more full cycle multi-state payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.

• Accountable for the accurate transmission of data from time and attendance system into payroll system Paycom, balancing all batches and making any adjustments or corrections as necessary.

• Responsible for the verification of change reports all change notifications from Human Resources such as new rates of pay, department changes, voluntary deduction changes, etc., where applicable.

• Completes, verifies and ensures accuracy of special payroll runs throughout the year.

• Oversees the transmission of payroll data and maintains related reports and records.

• Ensures all 401k updates to contributions are current and documented.

• Responsible for timely and accurate preparation of various accounting reports, schedules, and analyses for Accounting and HR.

• Works with Federal and state agencies, as well as third party tax administrator, to ensure proper registration with agencies and compliance with applicable tax laws.

• Ensures timeliness and accuracy of year-end processing, including reconciliation and prior quarter adjustments.

• Works closely with other Human Resources functions to maintain data integrity and ensure consistency, accuracy and timeliness.

• Builds and maintains strong relationships with both external and internal partners.

• Assist with annual audits and prepare reports.

• Maintain accurate payroll records.

• Ensure compliance with company policies and relevant regulations.

• Other duties assigned by Leadership.

Requirements

• High school diploma or equivalent required, bachelor’s degree preferred.

• 3+ years as a Payroll Specialist or in a similar role.

• A minimum of 2 years Paycom experience is required.

• Proficiency in HRIS software and MS Office (especially Excel).

• Strong attention to detail and organizational skills; excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Exercise integrity and confidentiality in financial reporting.

• Ability to multi-task, interpreting on-going problems and suggesting possible solutions.